Part-Time Administrative & Database Support Specialist

Culver; Indiana, Northern (PA, KY); Hybrid; USD 20,664,000 - 30,307,000; Part time

Job summary

Culver is seeking a Part Time Administrative Assistant to support the Advancement Team with administrative, database, event and research tasks. The role offers about 20 hours per week with a flexible schedule to help ensure funding for the school.

The position requires strong interpersonal skills, high accuracy in data entry, and excellent organizational ability, plus the discretion to handle confidential information.

Qualifications

• Must possess a high school diploma and three years of relevant work experience.
• Must have highly developed interpersonal skills, can meet people with ease, communicate the written and spoken word with tact and diplomacy, and work effectively within every level of CEF.
• The Administrative Assistant must have exceptional computer and data entry skills; must be able to organize data and produce reports, mailing lists, and a variety of related data efficiently.
• Is a self-starter, possesses excellent organizational skills, is well-disciplined, and can work under pressure of many priorities and deadlines.
• Must be discreet and able to maintain confidentiality as this position has access to highly confidential information.

Responsibilities

• Greet constituents (in-person and by phone or email) and fulfill their request for information and support.
• Collect and process incoming and outgoing mail, make interdepartmental deliveries as needed.
• Completes other tasks as needed by the Chief Advancement Officer or Director of Advancement Operations.
• Assist in completing requests through the ticketing system for database requests.
• Update database as needed (including, but not limited to name, address, and other bio changes, relationships, prospect management).
• Assist in conducting wealth analysis.
• Assist in researching new contacts made by fundraisers, and prepare bios as needed for upcoming travel and events.
• Run and edit/clean lists for events or mailings.
• Assist in collecting research and giving information for potential event attendees.
• Track RSVPs and assist with follow-up calls for Advancement hosted events.
• Work registration or other events hosted by the Advancement team.
• Assist in locating lost individuals and provide obituaries or verification of death when requested.
• Assist in bio preparation when needed.
• Assist in research assignments (reunion classes, individual requests, hall of fame, board prospects, etc.).
• Assist in scanning top prospect paper files into RE when needed.
• Assist in maintaining the integrity of the alumni database in all areas directly relating to Development to include awards, contributions, directorships, actions, proposals, relationships, etc.
• Assist in updating solicitor information in proposals and relationships.
• Assist in pulling lists for Advancement Officers.
• Assist in entering contact reports into RE when requested.
• Assist in performing searches for biographical and business information through various sources, identify crucial information, and work independently as well as collaboratively with colleagues, faculty, administrators, and other campus employees.

Skills

Interpersonal skills

Data entry

Organizational skills

Communication

Confidentiality

Education

High school diploma

Tools

RE (Raiser's Edge)

Job description

Culver is seeking a Part Time Administrative Assistant to support the Advancement Team with administrative, database, event and research tasks. The role offers about 20 hours per week with a flexible schedule to help ensure funding for the school.

The position requires strong interpersonal skills, high accuracy in data entry, and excellent organizational ability, plus the discretion to handle confidential information.