Part-Time Administrative Coordinator (Medical Office)

Saint Peters Healthcare System; Piscataway Township (NJ); On-site; USD 28,000 - 44,000; Part time

Job summary

Saint Peter's Healthcare System is seeking an Administrative Assistant Part Time for the Mobile Health Van program. The role requires handling high-volume calls, scheduling, and accurate documentation in the EMR, with a focus on courteous patient interactions.

The successful candidate will support the Department Chair, manage invoices, maintain records, and assist with payroll-related tasks while upholding hospital procedures and confidentiality standards.

Qualifications

• Ability to type, edit and proof business correspondence and prepare reports.
• Three (3) years related secretarial work experience including arranging meetings and conferences.
• Excellent interpersonal skills.
• Must be able to accurately and efficiently record and type dictation involving a normal range of business vocabulary or a limited and recurring range of special terminology.
• Generally sedentary work but may require standing and walking.

Responsibilities

• Receive and route department phone calls and take messages.
• Greet patients and visitors; register patients per hospital standards.
• Process invoices, vouchers, and signatures; manage department communications.
• Document patient interactions in EMR and SHIREReview voice mails.
• Maintain and organize department records and reports.
• Assist with timekeeping, payroll notes, and time-off requests.

Skills

Interpersonal skills

Typing and editing

Dictation transcription

Secretarial experience

Phone call handling

Job description

Saint Peter's Healthcare System is seeking an Administrative Assistant Part Time for the Mobile Health Van program. The role requires handling high-volume calls, scheduling, and accurate documentation in the EMR, with a focus on courteous patient interactions.

The successful candidate will support the Department Chair, manage invoices, maintain records, and assist with payroll-related tasks while upholding hospital procedures and confidentiality standards.