Care Coordination Admin Specialist

Saint Peter’s Health Care System; New Brunswick (NJ); On-site; USD 28,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Tuition assistance

Onsite parking

Job summary

Saint Peter’s Health Care System seeks an Administrative Assistant to support Care Coordination. You will answer calls, manage consults, and assist with department budgeting, invoicing, and signature routing.

You’ll greet patients, organize community resource information, and maintain attendance records in the payroll system. You will coordinate onboarding for post-acute liaisons, handle time-sensitive patient information, and manage EMR-driven tasks, including Summary of Care processes, while

Qualifications

• Type, edit and proof business correspondence and prepare reports.
• Three (3) years related secretarial work experience including arranging meetings and conferences.
• Strong interpersonal, critical thinking, and problem-solving skills for diverse internal/external contacts.
• Able to record minutes and dictation with common business terminology.
• Generally sedentary work with some standing/walking.

Responsibilities

• Receive telephone calls and electronic consult requests within timeframes and dispatch to the right person.
• Assist management with departmental budget procedures and invoice processing.
• Greet patients and visitors and provide information per hospital policies.
• Maintain and organize resource information from community agencies.
• Maintain time and attendance records in the payroll system and publish schedules.
• Coordinate onboarding for on-site post-acute liaisons and agency reps.
• Prepare and transmit time-sensitive patient information per regulatory guidelines.
• Manage EMR-based processes, including the Summary of Care transmissions.
• Coordinate office operations, monitor supplies, and maintain equipment.
• Screen, sort, and distribute mail and faxes; schedule meetings and appointments.
• Maintain electronic and hard-copy files per procedures.

Skills

Typing

Meeting coordination

Interpersonal skills

Problem solving

Time management

Tools

Case Management software

Electronic Medical Record (EMR)

Payroll system

Job description

Saint Peter’s Health Care System seeks an Administrative Assistant to support Care Coordination. You will answer calls, manage consults, and assist with department budgeting, invoicing, and signature routing.

You’ll greet patients, organize community resource information, and maintain attendance records in the payroll system. You will coordinate onboarding for post-acute liaisons, handle time-sensitive patient information, and manage EMR-driven tasks, including Summary of Care processes, while