Part-Time Administrative Assistant: Patient Services & Office Ops

Saint Peter's Healthcare System; Piscataway Township (NJ); On-site; USD 25,000 - 39,000; Part time

Job summary

Saint Peter's Healthcare System is seeking an Administrative Assistant Part Time to support the Mobile Health Van and department operations. You will greet patients, manage calls, process invoices, and maintain records in the EMR system, ensuring timely communication with clinical and administrative staff.

The role emphasizes accuracy in dictation and documentation, along with courteous, professional interaction with patients and colleagues.

Qualifications

• Three (3) years related secretarial work experience including arranging meetings and conferences.
• Excellent interpersonal skills.
• Ability to type, edit and proof business correspondence and prepare reports.
• Must be able to accurately and efficiently record and type dictation involving a normal range of business vocabulary or a limited and recurring range of special terminology.
• Generally sedentary work but may require standing and walking.

Responsibilities

• Receive telephone calls for the department and answer high-volume calls.
• Dispatch requests to appropriate personnel and take accurate messages.
• Document patient interactions in the EMR (SHIRE) and review voicemails.
• Assist Department Chair in managing department expenditure reports.
• Process invoices, vouchers, and signatures; coordinate with Accounts Payable and finance teams.
• Maintain organized electronic copies of all transactions per department policy.
• Monitor time-off requests and update hospital payroll system.
• Process and distribute department mail, faxes, and FedEx shipments.
• Request charts from archives and follow SHIRE documentation procedures.

Skills

Typing

Secretarial experience

Interpersonal skills

Dictation typing

Physical stamina

Tools

Athena inbox

SHIRE EMR

Job description

Saint Peter's Healthcare System is seeking an Administrative Assistant Part Time to support the Mobile Health Van and department operations. You will greet patients, manage calls, process invoices, and maintain records in the EMR system, ensuring timely communication with clinical and administrative staff.

The role emphasizes accuracy in dictation and documentation, along with courteous, professional interaction with patients and colleagues.