Administrative Assistant – Employee Health Services

Saint Peter’s Healthcare System; New Brunswick (NJ); On-site; USD 28,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) match

Free onsite parking

Tuition assistance

Back-up daycare

Recognition rewards

Job summary

Saint Peter’s Healthcare System in New Jersey is seeking an Administrative Assistant for Employee Health Services. You will be the first point of contact, coordinate pre-employment physicals with HR, and provide essential administrative support including scheduling, correspondence, and calendar management.

You will liaise with leadership, internal departments, external partners, and stakeholders while maintaining confidential information with the utmost discretion.

Qualifications

• Three years of related secretarial work experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong computer skills.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills with ability to interact with a diverse employee population.
• Excellent customer service skills.
• Excellent organizational skills and strong attention to detail.
• Ability to handle sensitive and confidential information appropriately.

Responsibilities

• Act as the first point of contact for Employee Health Services.
• Coordinate pre-employment physicals and appointments with HR and other departments.
• Provide administrative support to department leadership and manage calendars.
• Prepare, compose, and distribute correspondence and reports within deadlines.
• Liaise between leadership, internal departments, employees, and external partners.
• Assist in planning Employee Health Services events and maintain the department calendar.
• Develop and maintain department record-keeping and electronic filing; provide medical records on request.
• Order and maintain office supplies and track expenditures for manager approval.

Skills

Secretarial experience

Microsoft Office

Communication skills

Interpersonal skills

Customer service

Organizational skills

Confidential information handling

Tools

Microsoft Office Suite

Job description

Saint Peter’s Healthcare System in New Jersey is seeking an Administrative Assistant for Employee Health Services. You will be the first point of contact, coordinate pre-employment physicals with HR, and provide essential administrative support including scheduling, correspondence, and calendar management.

You will liaise with leadership, internal departments, external partners, and stakeholders while maintaining confidential information with the utmost discretion.