Part-Time Administrative Coordinator (Donor CRM & Minutes)

Aldersgate Special Needs Ministry; Irmo (SC); On-site; USD 28,000 - 32,000; Part time

Job summary

Aldersgate Special Needs Ministry is seeking an Administrative Assistant to support day-to-day office operations in the corporate office. You will handle document preparation, correspondence, file management, information handling, customer service, and providing transaction details to Bookkeeping.

This part-time role (20-25 hours, Monday-Thursday) reports to the HR & Training Manager and requires professionalism and accuracy.

Qualifications

• Greater than 2 years of experience in an administrative role.
• Post-Secondary Education.
• Experience with donor platforms such as DonorSnap and Zeffy.
• Experience taking meeting minutes.

Responsibilities

• Demonstrates professional behavior in interactions with the Board of Trustees, staff, residents, parents, and other professionals that is consistent with the ministry's mission.
• Maintains a thorough understanding of the ministry's policies and procedures and conducts self accordingly to include job attendance, job performance, safety protocol, etc.
• Uses electronic equipment and software in a professional and ethical manner and for business purposes only.
• Answers calls and emails and assists with ongoing correspondence.
• Assists with updating frequently used documents and spreadsheets.
• Sorts and distributes mail.
• Prepares deposits.
• Scans deposits, checks, invoices, and receipts to Bookkeeper and assists in gathering and organizing financial data to ensure compliance.
• Maintains Donor Snap CRM database to include entering donations, generating and distributing acknowledgement letters, and creating reports as needed/requested
• Assists in planning and preparing for scheduled meetings, to include ASNM's Annual meetings, Leadership Staff meetings, Committee and Board meetings.
• Assists with preparing relevant reports, documents, and other materials required for scheduled meetings.
• Attends and records minutes for Board of Trustees meetings.
• Assists with the ministry's annual campaigns, including but not limited to, Midlands Gives, Aldersgate Special Needs Ministry Sunday, Thanksgiving Cards.
• Assists with preparation for the annual Disability Advocacy Day at the State House.
• Assists with providing documentation requested by auditors.
• Sends monthly resident room and board notices.
• Performs other duties as assigned.

Skills

Meeting minutes

Administrative experience

Education

Post-Secondary Education

Tools

DonorSnap

Zeffy

Job description

Aldersgate Special Needs Ministry is seeking an Administrative Assistant to support day-to-day office operations in the corporate office. You will handle document preparation, correspondence, file management, information handling, customer service, and providing transaction details to Bookkeeping.

This part-time role (20-25 hours, Monday-Thursday) reports to the HR & Training Manager and requires professionalism and accuracy.