Part-Time Administrative Coordinator: Dispatch & Data Specialist

Ruan; Ankeny (IA); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life Insurance

401k

Paid Time Off

Job summary

Ruan in Ankeny, IA is seeking a part-time administrative and customer service assistant to support operations in a busy center. The role includes answering phones, filing, data entry, payroll and billing support, and coordination with drivers and maintenance staff.

You will use multiple software programs, maintain dispatch records, and ensure timely updates and accuracy to meet deadlines. Ideal candidates have a high school diploma and 1–2 years of clerical experience.

Qualifications

• 1–2 years of clerical, transportation, payroll or related experience is preferred.
• Must have excellent computer skills and proficiency with Microsoft Office Suite.
• Strong ability to multi-task in a fast-paced environment and take direction from multiple leaders.
• Excellent written and verbal communication skills are required.

Responsibilities

• Answer phones, sort mail, order and maintain supplies, and manage dispatch, payroll and billing information.
• Monitor and provide timely updates to driver dispatch, maintenance and payroll/billing software to meet deadlines.
• Provide customer service for drivers, staff, customers, vendors, and operations support.
• Assist with basic dispatch tasks including setup, pre-trip documents, driver communication, updating records and data capture in TMS.
• Audit safety items such as driver logs and vehicle inspection reports for DOT compliance.
• Record data on trips, pay, miles, stops, fuel and loads.
• Perform other duties and special projects as requested.

Skills

MS Office Proficiency

Communication skills

Data analysis

Time management

Education

High School Diploma/GED

Job description

Ruan in Ankeny, IA is seeking a part-time administrative and customer service assistant to support operations in a busy center. The role includes answering phones, filing, data entry, payroll and billing support, and coordination with drivers and maintenance staff.

You will use multiple software programs, maintain dispatch records, and ensure timely updates and accuracy to meet deadlines. Ideal candidates have a high school diploma and 1–2 years of clerical experience.