Part-Time Administrative Coordinator

South Asian American Justice Collaborative; Northern (KY); Hybrid; USD 28,000 - 40,000; Part time

Job summary

South Asian American Justice Collaborative (SAAJCO) is seeking a reliable Part-Time Administrative Coordinator to support the Executive Director and manage recurring administrative tasks. The role is remote, approximately 15–18 hours per week, with potential to increase as funding allows.

The position involves mail monitoring, file maintenance, HR/bookkeeping coordination, board meeting support, donor administration, and routine material preparation, with immediate start and Pacific time

Qualifications

• At least two years of experience in an administrative, nonprofit, office management, executive support, or similar role.
• Excellent organizational skills, attention to detail, and follow-through.
• Ability to work independently, manage multiple priorities, and anticipate routine administrative needs.
• Sound judgment and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace; familiarity with Asana, CRM, bookkeeping, or HR platforms is helpful.
• Commitment to SAAJCO’s mission and values.
• Ability to establish and maintain clear administrative systems, trackers, and recurring workflows.
• Experience working with a small nonprofit or supporting a senior organizational leader is preferred but not required.

Responsibilities

• Monitor SAAJCO’s mail and ensure time-sensitive items are routed and addressed.
• Maintain electronic files and track administrative deadlines, renewals, payments, and follow-up items.
• Support routine HR and bookkeeping administration by coordinating records and documentation with SAAJCO’s professional employer organization and bookkeeper.
• Support board meetings, held approximately every other month, by compiling materials, organizing meeting notes and records, and tracking follow-up items.
• Support donor administration and periodic fundraising campaigns, including maintaining donor records, preparing outreach lists, coordinating acknowledgments, and assisting with campaign logistics.
• Prepare and format routine organizational materials.
• Provide other related administrative support within the scope of the role.

Skills

Organizational skills

Attention to detail

Independent work

Written and verbal communication

Google Workspace

Asana familiarity

Tools

Google Workspace

CRM

HR platforms

Job description

The South Asian American Justice Collaborative (SAAJCO) is a national civil rights organization advancing the civil and human rights of South Asian communities in the United States through legal advocacy, community engagement, and narrative power.

Position Summary

SAAJCO seeks a reliable and highly organized Part-Time Administrative Coordinator to support the Executive Director and help manage the organization’s recurring administrative needs.

This is a hands-on role for someone who can independently manage routine responsibilities, track deadlines and follow-up items, and maintain organized systems. The position is approximately 15-18 hours per week, with the potential for hours to increase as the organizational needs and funding allow.

Key Responsibilities

• Monitor SAAJCO’s mail and ensure time-sensitive items are routed and addressed.
• Maintain electronic files and track administrative deadlines, renewals, payments, and follow-up items.
• Support routine HR and bookkeeping administration by coordinating records and documentation with SAAJCO’s professional employer organization and bookkeeper.
• Support board meetings, held approximately every other month, by compiling materials, organizing meeting notes and records, and tracking follow-up items.
• Support donor administration and periodic fundraising campaigns, including maintaining donor records, preparing outreach lists, coordinating acknowledgments, and assisting with campaign logistics.
• Prepare and format routine organizational materials.
• Provide other related administrative support within the scope of the role.

Qualifications

The ideal candidate will have:

• At least two years of experience in an administrative, nonprofit, office management, executive support, or similar role.
• Excellent organizational skills, attention to detail, and follow-through.
• Ability to work independently, manage multiple priorities, and anticipate routine administrative needs.
• Sound judgment and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace; familiarity with Asana, CRM, bookkeeping, or HR platforms is helpful.
• Commitment to SAAJCO’s mission and values.
• Ability to establish and maintain clear administrative systems, trackers, and recurring workflows.

Experience working with a small nonprofit or supporting a senior organizational leader is preferred but not required.

Schedule: This is a part-time position of approximately 15–18 hours per week, spread across four to five weekdays. The specific schedule can be arranged with the selected candidate and any upcoming task/projects.

Location: Remote

Reports to: Executive Director

Salary: $25 per hour

Start Date: Immediately

Regular availability during agreed-upon Pacific time business hours is required. Candidates based in the Pacific time zone are preferred but not required.

SAAJCO is an equal opportunity employer. We strongly encourage applications from people whose backgrounds and lived experiences reflect the communities we serve.