Part-Time Administrative Assistant, Real Estate & Construction

Archdiocese of Kansas City in Kansas; Kansas City (KS); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Health benefits

401k plan with matching

Paid time off

Job summary

The Archdiocese of Kansas City in Kansas is seeking an Administrative Assistant to provide organized administrative support to the Office of Real Estate and Construction. This part-time role averages 24 hours per week and is on-site at the Chancery office.

Responsibilities include handling property and contract notices, calendar management, construction contract coordination, and maintaining documentation and property databases. A background with Catholic policies is helpful.

Qualifications

• High School Diploma or equivalent required; Associate’s degree preferred.
• Minimum three years of administrative assistant or similar experience.
• Intermediate proficiency in Microsoft Office Suite and managing network files/folders.
• Practicing Catholic in good standing helpful and preferred.

Responsibilities

• Mail notices for all property and contracts to parishes and schools.
• Answer calls, maintain calendars and schedule meetings.
• Coordinate, track and follow up on construction contracts.
• Apply for project exempt certificates.
• Maintain transaction documentation, track receipts, and organize files (physical and electronic).
• Coordinate with Accounting regarding transaction-related payments, including coding and processing payments.
• Maintain property database to track all archdiocesan properties.

Skills

Verbal communication

Written communication

Interpersonal skills

Problem solving

Time management

Organizational skills

Attention to detail

Multitasking

Independent work

Teamwork

Office equipment proficiency

Confidentiality

Education

High School Diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

The Archdiocese of Kansas City in Kansas is seeking an Administrative Assistant to provide organized administrative support to the Office of Real Estate and Construction. This part-time role averages 24 hours per week and is on-site at the Chancery office.

Responsibilities include handling property and contract notices, calendar management, construction contract coordination, and maintaining documentation and property databases. A background with Catholic policies is helpful.