Administrative Assistant

Archkck; Kansas City (KS); On-site; USD 24,796 - 30,307; Part time

Job summary

The Archdiocese of Kansas City in Kansas is seeking an Administrative Assistant to provide organized support to the Office of Real Estate and Construction. The position is part-time, averaging 24 hours per week, and on-site at the Chancery.

The role involves assisting with real estate transactions, construction projects, property management, and facility initiatives to advance ministry. Strong communication and organizational skills are essential, with at least three years of admin experience

Qualifications

• Requires a High School Diploma or equivalent; Associate degree or higher preferred.
• Minimum three years of administrative assistant or similar experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and managing electronic and physical files.

Responsibilities

• Mail notices for property and contracts to parishes and schools.
• Answer calls, maintain calendars and schedule meetings.
• Coordinate, track and follow up on construction contracts.
• Maintain transaction documentation and organize files (electronic and paper).
• Coordinate payments with Accounting and coding as needed.
• Maintain property database to track archdiocesan properties.

Skills

Verbal & written communication

Time management

Organizational skills

Problem solving

Attention to detail

Confidentiality

Teamwork / independent

Education

High School Diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

File management / record keeping

Job description

Description

The Archdiocese of Kansas City in Kansas is the Catholic Church in Northeast Kansas: Growing as Disciples of Jesus; Making Disciples for Jesus, is seeking an Administrative Assistant. This position supports the mission of the Archdiocese by providing organized and detail-oriented administrative support to the Office of Real Estate and Construction. The Administrative Assistant assists with matters related to real estate transactions, construction projects, property management, and facility-related initiatives that advance the ministries and apostolic work of the Catholic Church. The position is part-time and will average 24 hours per week with work completed on-site within the Chancery office.

Duties and Responsibilities

• Mail notices for all property and contracts to appropriate parishes and schools.
• Answer calls, maintain calendars and schedule meetings.
• Coordinate, track and follow up on construction contracts.
• Apply for project exempt certificates.
• Maintain transaction documentation, track receipt of required documents, and organize and maintain physical and electronic files.
• Coordinate with Accounting regarding transaction-related payments, including coding and processing payment information as needed.
• Maintain property database to track all archdiocesan properties.

Knowledge, Skills and Abilities

• Excellent verbal and written communication, interpersonal, problem solving, time management and organizational skills.
• Ability to problem-solve.
• Must have strong attention to detail and ability to multitask.
• Ability to work independently and as a member of a team.
• Use all standard office equipment including telephone systems, copiers, fax machines, computers, printer and postage meter.
• Maintain confidentiality.

Qualifications

• High School Diploma or equivalent, required. Associate’s degree or higher preferred.
• Minimum three (3) years’ of administrative assistant or similar experience.
• Intermediate proficiency in Microsoft Office Suite – Word, Excel, PowerPoint and managing network files and folders.
• Practicing Catholic in good standing helpful and preferred.

Note: All employees are required to consent to a background check, commit to our Code of Conduct and Statement of Foundational Principles as they Relate to Employment policies and complete Safe Environment training before hiring.

The Archdiocese of Kansas City in Kansas offers a comprehensive health and welfare benefits plan including medical, dental and vision, a 401k plan that includes matching contributions, as well as generous paid time off policies such as vacation, sick leave and paid holidays.