Part-Time Administrative Assistant (On-Site)

INTELIFI; Beverly Hills (CA); On-site; USD 27,552 - 41,328; Part time

Job summary

A leading background screening company in Beverly Hills is seeking a motivated Administrative Assistant with a part-time schedule. The role entails providing administrative support, managing office operations, and assisting with HR tasks in a dynamic environment. Ideal candidates are detail-oriented and tech-savvy, with experience in a similar role.

Qualifications

• 2+ years of experience in an administrative or operations support role.
• Familiarity with QuickBooks and basic bookkeeping is highly preferred.
• Proficient in Microsoft Office Suite and Google Workspace.

Responsibilities

• Provide day-to-day administrative support to executives and departments.
• Assist with HR processes such as onboarding and document collection.
• Manage and track expense reports and invoices.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tools

QuickBooks

Microsoft Office Suite

Google Workspace

Job description

Location: Beverly Hills, CA
Company: Intelifi Inc.
Hours: Part-Time (20 hours/week to start)
Schedule: On-site, flexible weekday schedule

About Us

Intelifi is a nationally accredited background screening company, providing industry-leading solutions to help businesses make safer and smarter hiring decisions. We are passionate about quality, integrity, and innovation — and we’re looking for a capable, motivated Administrative Assistant to help support our internal operations.

Position Overview

We are seeking a self-starter who thrives in a dynamic, small-office environment to provide administrative and light HR support. The ideal candidate is detail-oriented, tech-savvy, and able to anticipate needs while managing a variety of responsibilities across administrative support, office operations, and accounting functions.

Key Responsibilities

• Provide day-to-day administrative support to executives and departments.
• Assist with office management tasks such as ordering supplies, coordinating vendors, and maintaining a clean and organized office space.
• Support HR processes such as onboarding, document collection, and employee file organization.
• Manage and track expense reports, invoices, and financial data in QuickBooks.
• Schedule meetings, organize internal calendars, and assist with basic correspondence.
• Assist with document preparation, filing, and data entry as needed.
• Act as the point of contact for internal and external stakeholders in a professional and efficient manner.
• Contribute to a positive, team-oriented workplace by supporting internal communications, encouraging collaboration, and helping plan occasional team-building activities or office initiatives.

Qualifications

• 2+ years of experience in an administrative, office management, or operations support role.
• Familiarity with QuickBooks and basic bookkeeping is highly preferred.
• Experience assisting with HR functions is a strong plus.
• Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar).
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, take initiative, and handle multiple priorities.
• Must be dependable, punctual, and maintain confidentiality.
• Must be able to work in person at our Beverly Hills office.

To Apply: Please submit your resume and an optional cover letter describing your interest in the role and relevant experience.