Part-Time Administrative Assistant — Law Firm Operations

Cozen O'Connor; New York (NY); On-site; USD 36,000 - 41,000; Part time

Job summary

Cozen O'Connor is seeking an Administrative Assistant to support NSS operations in New York on a part-time basis (approximately 20 hours per week across 2–3 days). The role involves mail handling, shipments, and general office support in a fast-paced legal environment.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks, with strong communication skills and proficiency in common software.

Qualifications

• 1–3 years of administrative, clerical, or office support experience required.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work effectively with employees at all levels of the organization.
• Proficiency with technology and the ability to quickly learn new software applications.

Responsibilities

• Receive, stamp, sort, and distribute incoming mail and packages.
• Prepare and coordinate outgoing mail and UPS shipments to ensure timely delivery.
• Open and establish new matters in the firm’s claims processing software.
• Maintain kitchen and breakroom supplies, including stocking refrigerators and refreshments.
• Monitor office supply inventory and place orders as needed.
• Assist with office equipment maintenance, including troubleshooting basic issues, coordinating service calls, and managing toner and supply inventory.
• Maintain postage machines funds and supplies.
• Answer and direct incoming telephone calls in a professional manner.
• Serve as a liaison with building management regarding maintenance requests, safety protocols, and facility-related issues.
• Provide general administrative support to ensure efficient office operations.

Skills

Administrative support

Organizational skills

Multitasking

Attention to detail

Communication skills

Ability to learn new software

Teamwork

Proficiency with technology

Education

High school diploma or equivalent

College coursework or degree preferred

Tools

Microsoft Office

Claims processing software

Job description

Cozen O'Connor is seeking an Administrative Assistant to support NSS operations in New York on a part-time basis (approximately 20 hours per week across 2–3 days). The role involves mail handling, shipments, and general office support in a fast-paced legal environment.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks, with strong communication skills and proficiency in common software.