NSS Administrative Assistant

Cozen O'Connor; New York (NY); On-site; USD 36,000 - 41,000; Part time

Job summary

Cozen O'Connor is seeking an Administrative Assistant to support NSS operations in New York on a part-time basis (approximately 20 hours per week across 2–3 days). The role involves mail handling, shipments, and general office support in a fast-paced legal environment.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks, with strong communication skills and proficiency in common software.

Qualifications

• 1–3 years of administrative, clerical, or office support experience required.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work effectively with employees at all levels of the organization.
• Proficiency with technology and the ability to quickly learn new software applications.

Responsibilities

• Receive, stamp, sort, and distribute incoming mail and packages.
• Prepare and coordinate outgoing mail and UPS shipments to ensure timely delivery.
• Open and establish new matters in the firm’s claims processing software.
• Maintain kitchen and breakroom supplies, including stocking refrigerators and refreshments.
• Monitor office supply inventory and place orders as needed.
• Assist with office equipment maintenance, including troubleshooting basic issues, coordinating service calls, and managing toner and supply inventory.
• Maintain postage machines funds and supplies.
• Answer and direct incoming telephone calls in a professional manner.
• Serve as a liaison with building management regarding maintenance requests, safety protocols, and facility-related issues.
• Provide general administrative support to ensure efficient office operations.

Skills

Administrative support

Organizational skills

Multitasking

Attention to detail

Communication skills

Ability to learn new software

Teamwork

Proficiency with technology

Education

High school diploma or equivalent

College coursework or degree preferred

Tools

Microsoft Office

Claims processing software

Job description

Job Description

National Subrogation Services (NSS) is seeking a detail-oriented and reliable Administrative Assistant to support the day-to-day operations of our office. This is a part-time position requiring approximately 20 hours per week, typically worked over 2-3 days per week.

National Subrogation Services (NSS) is seeking a detail-oriented and reliable Administrative Assistant to support the day-to-day operations of our office. This is a part-time position requiring approximately 20 hours per week, typically worked over 2-3 days per week. The ideal candidate is organized, proactive, customer-service focused, and able to manage multiple responsibilities in a fast-paced professional environment.

Responsibilities

• Receive, stamp, sort, and distribute incoming mail and packages.
• Prepare and coordinate outgoing mail and UPS shipments to ensure timely delivery.
• Open and establish new matters in the firm’s claims processing software.
• Maintain kitchen and breakroom supplies, including stocking refrigerators and refreshments.
• Monitor office supply inventory and place orders as needed.
• Assist with office equipment maintenance, including troubleshooting basic issues, coordinating service calls, and managing toner and supply inventory.
• Maintain postage machines funds and supplies.
• Answer and direct incoming telephone calls in a professional manner.
• Serve as a liaison with building management regarding maintenance requests, safety protocols, and facility-related issues.
• Provide general administrative support to ensure efficient office operations.

Qualifications

• 1-3 years of administrative, clerical, or office support experience required.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work effectively with employees at all levels of the organization.
• Strong reading comprehension, proofreading, and problem-solving abilities.
• Proficiency with technology and the ability to quickly learn new software applications.
• High school diploma or equivalent required; college coursework or degree preferred.

The salary range for this role is $26.00 - $30.00 per hour and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.