Part-Time Administrative Assistant II: Front Office Support

Iowa State University; Ames (IA); On-site; USD 21,000 - 26,000; Part time

Job summary

Iowa State University’s Department of Political Science in Ames, IA seeks a Part-Time Administrative Assistant II to support front-office operations, greet visitors, and handle inquiries. This 10-month, 30-hour-per-week role involves coordinating calendars, room reservations, and basic financial tasks.

The position requires a high school diploma and 3 years of related experience, with strong organizational skills.

Qualifications

• High school diploma or equivalent and 3 years of related experience.
• Experience serving as a primary point of contact in a professional office.
• Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.
• Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.

Responsibilities

• Greet and assist walk-in visitors and respond to inquiries by phone, email, and in writing.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain departmental files, directories, listservs, website content, and office supplies.
• Process purchasing, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate departmental IT and key requests, distribution, and returns.
• Provide administrative support to the department chair, faculty, staff, and students.
• Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
• Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and opportunities.
• Assist with departmental events, guest speakers, faculty recruitment, and special projects.
• Provide backup administrative support to other departments as needed.
• Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
• Support the graduate program, including admissions and processing assistantships for graduate students.

Skills

Front-office operations

Calendar management

Customer service

Organizational skills

Education

High school diploma or equivalent

Tools

Workday

Job description

Iowa State University’s Department of Political Science in Ames, IA seeks a Part-Time Administrative Assistant II to support front-office operations, greet visitors, and handle inquiries. This 10-month, 30-hour-per-week role involves coordinating calendars, room reservations, and basic financial tasks.

The position requires a high school diploma and 3 years of related experience, with strong organizational skills.