Business Administrator II

Iowa State University - College of Design; Ames (IA); On-site; USD 65,000 - 90,000; Full time

Job summary

Iowa State University - College of Design is seeking a Business Administrator II to oversee the business affairs and operations of assigned departments within the Administrative Services Office (ASO). The role reports to the fiscal officer and collaborates with chairs, faculty, and students, handling budgets, scheduling, and policy guidance.

The position requires a Bachelor’s degree and 2 years of related experience, with proficiency in Workday and university financial policies.

Qualifications

• Bachelor’s degree and 2 years of related experience.
• Experience in financial management, budgeting, and reporting.
• Experience in academic/organizational administration is preferred.

Responsibilities

• Budget and financial management using Workday; manage departmental cost centers and funds.
• Coordinate course scheduling, room assignments, and faculty records; assist chairs with meetings.
• Support faculty searches, graduate student hiring, scholarships, and departmental policies.

Skills

Budget & financial management

Administrative support

Multitasking & coordination

Communication

Education

Bachelor’s degree

Accounting/Finance/Business Administration related field

Tools

Workday

Job description

## Business Administrator IIApply: Ames, IA: Full time: Posted Yesterday: R20151## Position Title:Business Administrator II## Job Group:Professional & Scientific## Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience## Job Description:The College of Design seeks a qualified Business Administrator II to oversee the business affairs and operations of assigned departments.The Departmental Partner plays a pivotal role within the Administrative Services Office (ASO) of the College of Design. This position provides a unique opportunity to apply a variety set of skills and significantly influences the operation of our departments. The ASO values the unique contributions of each team member and encourages an atmosphere that nurtures growth and professional development. This role reports to the college's Fiscal Officer and collaborates closely with chairs, faculty, and students. It involves a range of administrative duties crucial to the success of our academic efforts. It requires an adaptable, collaborative, and communicative individual proficient in multitasking. **Examples of Duties:*****Budget and Financial Management**** Manage departmental cost centers, budgets, and financial transactions using Workday, including state, course fee, and foundation funds.* Prepare and analyze budgets and financial reports; advise department chairs on expenditures tracking, budget comparison, and financial decisions.* Approve expenses, reconcile accounts, and ensure compliance with university financial policies and procedures.***Administrative and Departmental Support**** Coordinate course scheduling, room assignments, and faculty/instructor records in Workday Student.* Support department chairs with meeting coordination and follow-up on departmental matters.* Facilitate departmental voting and provide guidance on college and university policies and procedures.* Process graduate student hiring, assistantship appointments, scholarships.* Support Department faculty searches through job postings, candidate travel, scheduling, and logistics.***Faculty and Student Support**** Serve as a resource for faculty regarding departmental policies, procedures, and administrative matters.* Coordinate faculty promotion and tenure documentation.**Preferred Qualifications:*** Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.* Experience in financial management, including monthly account reconciliations, budget oversight, expense monitoring, and financial reporting.* Proven ability to ability to explain and interpret financial information, policies, and procedures to faculty, staff, and other stakeholders to support informed decision-making.* Experience in a higher education or similarly complex organizational environment, with the ability to learn and navigate financial, academic, and administrative policies and procedures.* Experience providing administrative support in an academic or organizational setting, including personnel and student employment processes, scheduling and course coordination, scholarship or financial assistance administration, and faculty support. *Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.* **Application Instructions:** To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:* Resume/Curriculum Vitae* Letter of Application/Cover Letter **Why Choose Iowa State University?** Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:* Retirement benefits including defined benefit and defined contribution plans* Generous vacation, holiday, and sick time and leave plans* Onsite childcare (Ames, Iowa)* Life insurance and long-term disability* Flexible Spending Accounts* Various voluntary benefits and discounts* Employee Assistance Program* Wellbeing program If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.## Appointment Type:Regular## Number of Months Employed Per Year:12 Month Work Period## Time Type:Full time## Pay Grade:PS808## Original Posting Date:November 9, 2026## Posting Close Date:November 19, 2026## Job Requisition Number:R20151