Part-time Administrative Assistant II

Iowa State University; Ames (IA); On-site; USD 21,000 - 26,000; Part time

Job summary

Iowa State University’s Department of Political Science in Ames, IA seeks a Part-Time Administrative Assistant II to support front-office operations, greet visitors, and handle inquiries. This 10-month, 30-hour-per-week role involves coordinating calendars, room reservations, and basic financial tasks.

The position requires a high school diploma and 3 years of related experience, with strong organizational skills.

Qualifications

• High school diploma or equivalent and 3 years of related experience.
• Experience serving as a primary point of contact in a professional office.
• Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.
• Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.

Responsibilities

• Greet and assist walk-in visitors and respond to inquiries by phone, email, and in writing.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain departmental files, directories, listservs, website content, and office supplies.
• Process purchasing, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate departmental IT and key requests, distribution, and returns.
• Provide administrative support to the department chair, faculty, staff, and students.
• Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
• Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and opportunities.
• Assist with departmental events, guest speakers, faculty recruitment, and special projects.
• Provide backup administrative support to other departments as needed.
• Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
• Support the graduate program, including admissions and processing assistantships for graduate students.

Skills

Front-office operations

Calendar management

Customer service

Organizational skills

Education

High school diploma or equivalent

Tools

Workday

Job description

Required Minimum Qualifications

High school diploma or equivalent and 3 years of related experience

Position Title

Part-time Administrative Assistant II

Job Group

Professional & Scientific

Job Description

The Department of Political Science within the College of Liberal Arts and Sciences at Iowa State University is seeking a Part-Time Administrative Assistant II to support the department's daily front-office operations.

This position will greet and assist walk-in visitors, directing individuals to appropriate campus services, and responding to telephone, email, and written inquiries from faculty, staff, students, patrons, and alumni.

Examples Of Duties

• Manage daily front-office operations, including reception, telephone and email inquiries, and visitor assistance.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain departmental files, directories, listservs, website content, and office supplies.
• Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate departmental IT and key requests, distribution, and returns.
• Provide administrative support to the department chair, faculty, staff, and students.
• Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
• Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and student opportunities.
• Assist with departmental events, guest speakers, faculty recruitment, and special projects.
• Provide backup administrative support to other departments as needed.
• Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
• Support the graduate program, including admissions and processing assistantships for graduate students.

Preferred Qualifications

• Experience serving as a primary point of contact and providing administrative support in a professional office environment.
• Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.
• Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.
• Strong attention to detail and accuracy in completing administrative tasks and maintaining records.

This is a 10-month, 30-hour-per-week appointment, with an expected work schedule of Monday through Friday.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Why Choose Iowa State University?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type

Regular

Number Of Months Employed Per Year

10 Month Work Period

Time Type

Part time

Pay Grade

PS806

Original Posting Date

November 10, 2026

Posting Close Date

November 17, 2026

Job Requisition Number

R20207

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. [phone], email [e-mail].

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.