Human Resources Administrative Assistant/Office Manager

Omnia Facility Solutions; Cincinnati (OH); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Weekly paychecks

Full benefits package

401(k) with company match

Health Savings Account with company H

Paid vacation accrual

Nine paid holidays

Education reimbursement

Job summary

Omnia360 Facility Solutions is seeking a Human Resources Administrative Assistant/Office Manager in Cincinnati, OH. This full-time, first-shift role is in-office only, with a pay range of $22.00–$24.00 per hour and comprehensive benefits.

Responsibilities include HRIS management, onboarding coordination, policy support, and office operations to keep the team productive. Qualifications include a Bachelor’s degree or 1+ year related experience, Paylocity familiarity, strong communication, and

Qualifications

• Bachelor’s degree in Human Resources or related field preferred or 1+ year of related experience.
• Experience with Paylocity HRIS is highly desirable.
• Knowledge of employment laws and excellent communication skills.

Responsibilities

• Provide administrative support to HR, manage HRIS and employee records.
• Coordinate onboarding, scheduling background checks, and HRIS onboarding.
• Support employee engagement, including monthly newsletters and trainings.
• Assist with HR policies, procedures, and recruiting as needed.
• Oversee office supplies and maintenance of equipment.

Skills

HRIS knowledge

Customer service

Communication skills

Organizational skills

Bilingual Spanish/French

Driver's license

Education

Bachelor's degree in HR or related field

Tools

Paylocity

Job description

Description

Cincinnati, OH 45242

Full-time, First Shift

$22.00 - $24.00/hour

Omnia360 Facility Solutions is a full-service provider of customized and cost-efficient integrated facility solutions for corporate offices, multisite dispersed portfolios, education, healthcare and industrial-focused organizations. We are currently looking for a Human Resources Administrative Assistant/Office Manager to join our growing team of amazing individuals!This position will be in office and does not qualify for remote work.

Join Us!

Great people make great teams. We have a great team here, and the results speak for themselves! We are always looking to supplement our outstanding workforce. We encourage you to discover, develop, and apply your talents, enabling you to reach your full potential with us. In return, we provide you with everything you need to succeed, including a comprehensive benefits program to take care of you and your family.

Benefits for the Human Resources Administrative Assistant/Office Manager position include:

• Weekly paychecks! - $22.00 - $24.00/hour dependent on your experience and skills.
• Full benefits package including health, dental, vision, accidental, hospital indemnity, and critical illness options.
• Disability and life insurance are provided at no cost to the employee.
• 401(k) retirement plan, including company match of up to 4%.
• Health Savings Account option with company match of up to $500.
• Paid vacation that begins to accrue on your first day.
• Nine paid holidays.
• Education reimbursement, Employee Assistance Program, and more!

Essential Functions for theHuman Resources Administrative Assistant/Office Manager Position:

• Provide administrative support to the HR department, including managing HRIS and maintaining employee records.
• Assist with the administration of FMLA and other leave policies, ensuring compliance with regulations.
• Coordinate onboarding efforts by communicating with candidates and hiring managers, scheduling background and drug testing, and managing HRIS onboarding.
• Support and champion employee engagement initiatives by facilitating communication among stakeholders and employees to include monthly newsletter and trainings.
• Assist in the development and implementation of HR policies and procedures in compliance with employment labor laws.
• Assist with recruiting as needed.
• Assist with safety trainings and tracking as needed.
• Managing office supplies inventory and coordinate maintenance of office equipment.
• Additional duties as assigned.

Requirements for theHuman Resources Administrative Assistant/Office Manager:

• Possess outstanding customer service skills and can-do attitude.
• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred or 1+ years of related experience in an entry level Human Resources or Office Manager position.
• Bilingual, especially in Spanish and/or French preferred.
• Familiarity with HRIS systems (Paylocity specifically) is highly desirable.
• Knowledge of employment labor laws and regulations to ensure compliance within the organization.
• Excellent communication skills, both verbal and written, with strong interpersonal abilities.
• Detail-oriented with exceptional organizational skills to manage multiple tasks efficiently.
• Valid Driver's License, some travel on a very limited basis required.
• Ability to pass both an FBI/BCI background check and drug screen.

Our vision is to be the premier destination for both associates and customers by delivering excellent service, high performance, continued investment, and great value to ensure a thriving future. We provide a better experience through a nimble and personal approach to facilities management. We maximize our client's productivity and profitability through a unique blend of site-based service and customized solutions. Our integrated facility solutions include site-based, mobile, bundled services, project management, and managed services/vendor platforms. We serve as a natural, dedicated extension to businesses, taking care of their facilities so they can focus on running their business.

A Family Tradition that you can Trust

At Omnia360, we are a family-owned business that strives to lead, treat, develop, and take care of our team as the family they are to us. Our leadership team has spent their combined 100-year career working in every facet of construction and facilities maintenance. As a full-service provider of customized and integrated solutions, we work closely with our clients, carefully managing their facilities so they do not have to.

Note

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of responsibilities, duties, and skills required for this position. Omnia360 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.