Part-Time Administrative Assistant - Group Programs

Rhode Island Nutrition Therapy; Rudd (IA); Remote; USD 10,000 - 60,000; Part time

Job summary

An established industry player is looking for a detail-oriented Administrative Assistant to support their VP of Group Programs. This part-time role, offering 10-15 hours per week, focuses on patient coordination, insurance verification, and administrative support in a dynamic environment. Ideal candidates will thrive in a fast-paced setting and possess strong organizational skills. This position offers a flexible schedule and the opportunity to grow within a growing dietetic practice dedicated to high-quality nutrition care.

Qualifications

• Highly organized and reliable with strong communication skills.
• Experience in healthcare or administrative roles preferred.

Responsibilities

• Coordinate patient intake and manage forms for group sessions.
• Verify insurance coverage and handle billing processes.
• Support marketing efforts and maintain outreach lists.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Insurance Verification

Microsoft Excel

Practice Management Software

Tools

Healthie

Job description

Rhode Island Nutrition Therapy Pay Range

This range is provided by Rhode Island Nutrition Therapy. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $25.00/hr

Location:

Rhode Island - Remote

Reports to:

VP of Group Programs

Schedule:

Part-Time (10-15 hours per week)

About Us

We are a dynamic and growing dietetic group practice in Rhode Island focused on delivering high-quality nutrition care through individual medical nutrition therapy and group-based programs.

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support the VP of Group Programs. This is a fast-paced environment that requires a self-starter who is adaptable, proactive, and a quick learner.

Responsibilities

1. Patient Coordination & Intake: Screen and qualify patients via phone, website, newsletter, and social media; manage intake forms ensuring accuracy and completeness; organize forms during group sessions.
2. Insurance Verification & Billing: Verify insurance coverage, document eligibility, develop billing procedures, ensure accurate billing, process claim denials, and handle Medicare Diabetes Prevention Program billing.
3. Group Program Management: Assign participants to groups, support onboarding, create/manage programs in Healthie, and maintain waitlists.
4. Administrative & Reporting Support: Update spreadsheets, generate reports for CDC and Department of Health, support staff as needed.
5. Marketing & Outreach: Maintain marketing lists, support outreach efforts, and lead tracking.

Qualifications

• Highly organized, reliable, able to work independently.
• Strong communication and attention to detail.
• Experience in healthcare or administrative roles preferred.
• Knowledge of insurance verification and billing processes.
• Proficiency in Microsoft Excel and practice management software (e.g., Healthie).
• Remote work; Rhode Island resident preferred.

Compensation

$20-$25 per hour, based on experience. Flexible schedule (10-15 hours/week) with potential for growth.

Application

Send your resume and cover letter to [e-mail]

Additional Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industry: Wellness and Fitness Services