administrative assistant, Mid America (Remote, U.S.)

Lensa; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an administrative assistant to provide dedicated support to executives. This role involves managing calendars, organizing meetings, and overseeing special projects to enhance productivity. The ideal candidate will demonstrate strong organizational skills, adaptability, and proficiency in Microsoft Office 365. Join a dynamic team where your contributions will help drive success and foster a collaborative environment. This full-time position offers opportunities for growth and comprehensive benefits, making it an exciting chance to advance your career.

Benefits

Health Insurance

Paid Leave

401(k) Plan with Employer Match

Stock Programs

Tuition Coverage

Qualifications

• Strong organizational skills with high integrity and discretion.
• Clear and concise communication skills, both verbal and written.

Responsibilities

• Provide administrative support to executives, managing calendars and tasks.
• Organize meetings and facilitate department activities.
• Manage complex administrative projects and ensure compliance with policies.

Skills

Adaptability

Communication Skills

Organizational Skills

Customer Service

Microsoft Office 365

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Starbucks, is seeking professionals. Apply via Lensa today!

Now Brewing administrative assistant, Mid America

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks’ success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more executives. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

As an administrative assistant, you will…

1. Provide administrative support to one or more executives, proactively managing calendars with attention to detail and resource allocation to promote productivity. Reprioritize tasks as needed based on changing business initiatives.
2. Perform general administrative activities including screening calls, composing correspondence, and managing mail.
3. Serve as a point of contact for the business unit or department, answering questions, directing requests, and escorting visitors.
4. Organize, host, and facilitate meetings, conferences, and department activities.
5. Manage complex administrative projects such as budgeting, database updates, report creation, and data collection.
6. Create dynamic charts, tables, graphs, and presentation materials, ensuring accuracy and confidentiality.
7. Coordinate with facilities for workspace arrangements and moves.
8. Support department hiring and onboarding activities.
9. Schedule meetings, arrange audiovisual equipment, and take minutes as needed.
10. Initiate and oversee special projects and process improvements, ensuring timely and within-budget completion.
11. Arrange domestic and international travel, addressing all logistical aspects to maximize executive productivity.
12. Engage with the executive's team to ensure alignment and open communication.
13. Serve as a peer leader within the administrative team.
14. Advise on and train others in the use of department products and services.
15. Ensure compliance with company policies and procedures, providing training when appropriate.
16. Support coffee education initiatives as part of Starbucks' core business.
17. Maintain punctual attendance.

We’d Love To Hear From People With

• Adaptability and flexibility in responding to change.
• Confidence, professionalism, and teamwork skills.
• Clear and concise communication skills, both verbal and written.
• A positive attitude and high-quality customer service skills.
• Strong organizational skills with high integrity and discretion.
• Proficiency with Microsoft Office 365 and virtual tools.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

As a Starbucks partner, you and your family will have access to comprehensive benefits including health insurance, paid leave, a 401(k) plan with employer match, stock programs, tuition coverage, and more. For detailed benefits information, visit starbucksbenefits.com.

The actual pay will depend on factors such as experience, location, and internal equity. Compensation is not typically at the top of the salary range upon hire.

Join us and inspire with every cup. Apply today!

We are an equal opportunity employer and value diversity. We encourage all qualified individuals to apply, including people of color, women, LGBTQIA+ individuals, veterans, and persons with disabilities. Reasonable accommodations are available for applicants with disabilities. Contact us at [e-mail] for assistance.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting