Part-Time Administrative Assistant for Engineering & Design Team

Halff Associates, Inc.; Jacksonville (FL); On-site; USD 23,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, prescription and life

Long-term and short-term disability

Paid time off and holidays

401(k) + ESOP

Health Savings Account

529 College Savings Plan

Flexible spending accounts

Employee Assistance Plan

Job summary

Halff Associates, Inc. in Jacksonville, FL is seeking a Part-time Administrative Assistant to support a civil engineering and planning team. The position is 32 hours per week with core hours 8am–3pm, Monday through Friday.

You will handle day-to-day office duties, meetings, travel arrangements, expense reports, printer maintenance, and front-desk duties such as greeting visitors and answering phones. Proficiency in Microsoft Office is required, and ability to work independently and with a team

Qualifications

• 1+ years of administrative background.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Able to work independently and as part of a team.
• Excellent oral/written communication skills and attention to detail.
• Comfortable/accurate with numerical input.
• Ability to demonstrate a drive and initiate with a positive and professional approach.
• Must be able to perform duties in a timely manner as required or assigned.
• Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable are a plus, but not requirements.
• Experience working in an A/E firm is a plus, but not a requirement.

Responsibilities

• Assist with day-to-day office needs.
• Arrange meetings, events, and travel arrangements.
• Prepare expense reports.
• Printer maintenance and service coordination.
• Booking events and ordering meals for meetings.
• Data entry and submitting service requests.
• Maintain fleet vehicle records.
• Greet visitors and manage deliveries.
• Answer the phone and restock supplies.

Skills

Outlook

Word

Excel

PowerPoint

Job description

Halff Associates, Inc. in Jacksonville, FL is seeking a Part-time Administrative Assistant to support a civil engineering and planning team. The position is 32 hours per week with core hours 8am–3pm, Monday through Friday.

You will handle day-to-day office duties, meetings, travel arrangements, expense reports, printer maintenance, and front-desk duties such as greeting visitors and answering phones. Proficiency in Microsoft Office is required, and ability to work independently and with a team