Part-Time Administrative Assistant for A/E Team

Halff; Jacksonville (FL); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Medical & dental insurance

Paid time off

401(k) plans

ESOP

Job summary

Halff in Jacksonville, FL is seeking a Part-time Administrative Assistant to support a Civil Engineering/Planning team. The role is 32 hours per week with core hours 8am–3pm, Monday through Friday, and will handle day-to-day office needs, scheduling, data entry, travel arrangements, and visitor greeting.

Candidates should have 1 year of administrative experience, proficiency in Outlook/Word/Excel/PowerPoint, and the ability to work both independently and in a team. A/E firm experience is a plus.

Qualifications

• Minimum 1 year of administrative experience in an office setting.
• Proficiency with Outlook, Word, Excel and PowerPoint required.
• Ability to work independently and as part of a team with strong communication.

Responsibilities

• Assist with day-to-day office needs: printing/binding, scanning, proofing documents.
• Arrange and organize meetings, events, and travel.
• Prepare expense reports and manage deliveries.
• Answer phones, greet visitors, and coordinate supplies.

Skills

Administrative background

Communication skills

Detail orientation

Independent yet collaborative

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Halff in Jacksonville, FL is seeking a Part-time Administrative Assistant to support a Civil Engineering/Planning team. The role is 32 hours per week with core hours 8am–3pm, Monday through Friday, and will handle day-to-day office needs, scheduling, data entry, travel arrangements, and visitor greeting.

Candidates should have 1 year of administrative experience, proficiency in Outlook/Word/Excel/PowerPoint, and the ability to work both independently and in a team. A/E firm experience is a plus.