Part-Time Administrative Assistant - Collection Management

Mackin Book Company; Burnsville (MN); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Paid Time Off (PTO)

401(k) retirement plan with employer-m

Certain Paid Holidays

Job summary

Mackin Educational Resources is seeking an Administrative Assistant – Collection Management to support our team of librarians. This role provides administrative and project support, including tracking projects, data, and deadlines, and assisting with school library collection evaluation.

The successful candidate will be organized, detail-oriented, and collaborative, capable of working with multiple departments and helping connect students and educators with high-quality library resources.

Qualifications

• College degree or at least one year of experience in an administrative or office support role.
• Previous experience providing administrative or operational support to a team.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, tasks, and deadlines effectively.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently while also contributing effectively as part of a team.
• Strong follow-through and a commitment to accuracy.
• Positive, helpful, and service-oriented approach to supporting colleagues and internal teams.
• Previous experience in a library, education, publishing, or related environment helpful.

Responsibilities

• Provide administrative and project support to the Collection Management team by tracking projects, information, and deadlines to meet day-to-day needs.
• Communicate and collaborate with internal departments to gather, organize, and share information.
• Assist with the evaluation and organization of school library collections.
• Research, select, monitor, and maintain state and national children’s and young adult book award lists.
• Maintain accurate information in Microsoft Office calendars, spreadsheets, and other documents.
• Perform data entry and maintain accurate records and files and organize and maintain electronic and paper documentation.
• Perform other related duties as assigned.

Skills

Microsoft Office

Communication skills

Organization

Time management

Education

College degree or equivalent experience

Tools

Outlook

Word

Excel

Job description

Mackin Educational Resources is seeking an Administrative Assistant – Collection Management to support our team of librarians. This role provides administrative and project support, including tracking projects, data, and deadlines, and assisting with school library collection evaluation.

The successful candidate will be organized, detail-oriented, and collaborative, capable of working with multiple departments and helping connect students and educators with high-quality library resources.