Administrative Assistant - Collection Management

Mackin; Burnsville (MN); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Paid Time Off

401(k) employer match

Paid holidays

Job summary

Mackin Educational Resources is seeking an organized Administrative Assistant – Collection Management to support librarians and the Collection Management team. The role involves tracking projects, maintaining records, and assisting with library collection evaluation.

The position is part-time with hybrid onsite training and WFH flexibility, offering duties across data entry, scheduling, and inter-department coordination to ensure timely information flow and accurate documentation.

Qualifications

• Organized, detail oriented and collaborative.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Provide administrative and project support to the Collection Management team by tracking projects, information, and deadlines to meet day-to-day needs.
• Communicate and collaborate with internal departments to gather, organize, and share information.
• Assist with the evaluation and organization of school library collections.
• Research, select, monitor, and maintain state and national children’s and young adult book award lists.
• Maintain accurate information in calendars, spreadsheets, and other documents.

Skills

Organization

Attention to detail

Communication

Team collaboration

Administrative support

Education

College degree or relevant experience

Tools

Microsoft Office Suite

Job description

Description

Mackin Educational Resources is a well-established and highly respected company in the South Metro. We are seeking an organized, detail-oriented, and collaborative Administrative Assistant – Collection Management to support our team of librarians.

About the Role

This position provides administrative and project support, including assisting with school library collection evaluation, tracking state and national award lists, maintaining data and records, and supporting day-to-day team needs.

What We’re Looking For

We’re looking for someone who is organized, curious, dependable, and eager to help. The successful candidate will enjoy supporting others, working with information and details, and contributing to a team that helps connect students and educators with high-quality library resources. The right candidate will have a well-rounded resume and cover letter that demonstrate relevant experience, skills, and a genuine interest in the role.

Responsibilities

• Provide administrative and project support to the Collection Management team by tracking projects, information, and deadlines to meet day-to-day needs.


• Communicate and collaborate with internal departments to gather, organize, and share information.


• Assist with the evaluation and organization of school library collections.


• Research, select, monitor, and maintain state and national children’s and young adult book award lists.


• Maintain accurate information in Microsoft Office calendars, spreadsheets, and other documents.


• Perform data entry and maintain accurate records and files and organize and maintain electronic and paper documentation.


• Perform other related duties as assigned.

Requirements

• College degree or at least one year of experience in an administrative or office support role.


• Previous experience providing administrative or operational support to a team.


• Excellent written and verbal communication skills.


• Strong organizational skills and exceptional attention to detail.


• Ability to manage multiple priorities, tasks, and deadlines effectively.


• Proficiency with Microsoft Office, including Outlook, Word, and Excel.


• Ability to work independently while also contributing effectively as part of a team.


• Strong follow-through and a commitment to accuracy.


• Positive, helpful, and service-oriented approach to supporting colleagues and internal teams.


• Previous experience in a library, education, publishing, or related environment helpful.

Hours & Work Location

• Part-Time, Monday – Friday


• 4 - 6 hours per day between the hours of 8am and 5pm


• Hybrid — Onsite Training / Work From Home

Wages

• $20.00 - $22.00 per hour depending on skills and experience

Benefits

• Paid Time Off (PTO)


• 401(k) retirement plan with employer match


• Certain Paid Holidays include The Day After Thanksgiving, Christmas Eve, and one floating holiday.

Mackin Educational Resources is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, genetic information, age, gender, veteran status, sexual orientation, gender identity or expression, and the presence of mental, physical, or sensory disability, or any other status protected under federal, state, or local laws.

Questions?

Please feel free to email us at [e-mail] or call us at 952-895-9540