Part Time Administrative Assistant 2

University of Washington; United States; Remote; USD 45,000 - 59,000; Part time

Job summary

The University of Washington's Center for American Indian and Indigenous Studies is seeking a part-time Administrative Assistant to provide essential administrative support to the Program Co-Directors, Assistant Director and Administrator. Under direct supervision, you will handle calendar management, document handling, and event support.

This role emphasizes organization, accurate minute taking, file reconciliation for receipts, and engagement in campus events.

Qualifications

• High School Diploma or GED with two years of office or administrative support experience.
• Equivalent education and/or experience may substitute for minimum qualifications when allowed by law.

Responsibilities

• Calendar management and scheduling of meals for events (10%).
• Schedule meetings and book meeting rooms (10%).
• Maintain website updates and develop event flyers (10%).
• Administer Indigenous Studies Listserve (10%).
• Take meeting notes (10%).
• Create, reconcile, and maintain electronic files for credit card receipts (50%).
• Participate in scheduled events and perform other general duties as assigned (10%).

Skills

Excellent organizational skills

Verbal and written communication

Google Workspace proficiency

Academic department experience

Education

High School Diploma or GED

Tools

Google Workspace

Job description

Job Description

The Center for American Indian and Indigenous Studies has an outstanding opportunity for a part time Administrative Assistant to join their team.

About this Opportunity

Under direct supervision of the Program Operations Specialist, the Administrative Assistant will provide administrative support to Program Co-Directors, Assistant Director and Administrator.

Key Responsibilities

Calendar Management (10%):

• Coordinate and schedule meals for CAIIS events.
• Schedule meetings and book meeting rooms.

• Maintain website updates and event flyer development (10%)
• Administer Indigenous Studies Listserve (10%)
• Take meeting notes. (10%)
• Create, reconcile, and maintain electronic files for credit card receipts. (50%)
• Participate in scheduled events when necessary and/or perform other general duties as assigned. (10%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Requires High School/ GED AND two years of office or administrative support experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Preferred Qualifications

• Knowledge of and relationships with American Indian and Indigenous communities.
• Excellent organizational skills.
• Excellent verbal and written communication skills, especially demonstrated competence in composing correspondence, written reports and minutes, and copyediting for spelling and grammatical errors.
• Excellent computer skills, including proficiency with Google Workspace.
• Experience working in an academic department.

Compensation, Benefits and Position Details

Pay Range Minimum:

$45,144.00 annual

Pay Range Maximum:

$58,632.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

50.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.