Planner I

Weston & Sampson; Providence (RI); On-site; USD 59,000 - 74,000; Full time

Benefits offered by this job

Flexible workplace

Meaningful work

Growth opportunities

Ownership by employee-owners

Strong culture

Job summary

Weston & Sampson is seeking a Planner I/Administrative Assistant in Providence, RI. The ideal candidate will have 0-3 years of experience and a bachelor’s degree in environmental policy, planning, or a related field.

Work with project managers and staff to prepare letters, reports, and materials for client deliverables, organize submissions, and support project financial tracking and billing. Proficiency in Microsoft Office is required; data analytics or graphic design skills are a plus.

Qualifications

• Bachelor’s degree (Master’s preferred) in environmental policy, planning, or a related field.
• One to three years of experience in environmental policy, planning, or a related field.
• Outstanding written and verbal communication skills; ability to communicate complex information to the public.
• Problem-solving skills, a strong work ethic, and the ability to prioritize and multi-task.
• Ability to complete multiple tasks concurrently.
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.

Responsibilities

• Collaborate with project managers and executive staff in preparing letters, reports, and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execute contracts as required, including requesting insurances, bonds, and obtaining appropriate signatures.
• Complete Excel spreadsheets and tables to assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• Maintain filing system as needed.
• General office operations and upkeep including and beyond: Review contracts for financial terms and conditions, ensuring clear representation on Project Opening documentation; inform Project Managers of discrepancies.
• Communicate with Project Managers on project financial tracking and billing.
• Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals, and budget changes.
• Ensure appropriate approvals are obtained in accordance with company policies.
• Perform additional assignments as directed by the Administrative Manager and Supervisors.
• Report problems to the Administrative Manager or direct supervisor as necessary; assist multi-disciplinary teams on projects.
• Conduct research to support resilience, environmental, and urban planning projects.
• Prepare presentations, reports, memoranda, and other high-quality communication materials.
• Prepare both analytical and planning-level studies.
• Prepare presentations for and facilitate community meetings.
• Perform other related duties as required.

Skills

Written communication

Verbal communication

Project coordination

Multi-tasking

Microsoft Office

Data analytics

Graphic design

Leadership mindset

Team collaboration

Problem solving

Education

Bachelor’s degree in environmental policy/planning or related field

Master’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Deltek/Vantagepoint

Job description

Weston & Sampson is seeking a Planner I/Administrative Assistant in Providence, RI. The ideal candidate will have 0-3 years of experience and a bachelor’s degree in environmental policy, planning, or a related field.

What You’ll Do

• Collaborate with project managers and executive staff in preparing letters, reports, and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execute contracts as required, including requesting insurances, bonds, and obtaining appropriate signatures.
• Complete Excel spreadsheets and tables to assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• Maintain filing system as needed.
• General office operations and upkeep including and beyond:
• Review contracts for financial terms and conditions, ensuring clear representation on Project Opening documentation; inform Project Managers of discrepancies.
• Communicate with Project Managers on project financial tracking and billing.
• Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals, and budget changes.
• Ensure appropriate approvals are obtained in accordance with company policies.
• Perform additional assignments as directed by the Administrative Manager and Supervisors.
• Report problems to the Administrative Manager or direct supervisor as necessary; assist multi-disciplinary teams on projects.
• Conduct research to support resilience, environmental, and urban planning projects.
• Prepare presentations, reports, memoranda, and other high-quality communication materials.
• Prepare both analytical and planning-level studies.
• Prepare presentations for and facilitate community meetings.
• Perform other related duties as required.

What You Will Bring

• Bachelor’s degree (Master’s preferred) in environmental policy, planning, or a related field.
• One to three years of experience in environmental policy, planning, or a related field.
• Outstanding written and verbal communication skills; ability to communicate complex information to the public.
• Problem-solving skills, a strong work ethic, and the ability to prioritize and multi-task.
• Ability to complete multiple tasks concurrently.
• Thorough knowledge of Microsoft Office Suite software products.
• Data analytics, data visualization, or graphic design skills, preferred.
• Previous administrative support experience.
• Graphic design skills preferred.
• Strong written and verbal communication skills, leadership mindset and organizational skills.
• Ability to work in a collaborative team environment across multiple technical teams and regions.
• Computer proficiency including general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Must have a valid driver’s license and be willing to travel as required.

Salary Range: $59,000 - $74,000 based on education and experience.

Overview

At Weston & Sampson, we work alongside more than 1,000 employee owners passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We Offer

• Meaningful work: contribute to projects that protect and enhance the natural and built environments.
• Ownership mindset: as an employee owner, your work directly contributes to our shared success.
• Growth opportunities: build your career through mentorship, diverse projects, and clear advancement pathways.
• Flexible workplace: work in a way that supports your life, not the other way around.
• Strong culture: join a team that values collaboration, inclusion, and recognition.

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)

We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.