Part Time Administrative Assistant

Cassaday & Company; McLean (VA); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Paid time off

Health & Wellness program (gym stipend

Paid parking or transit subsidy

Tuition assistance & mentorship

Company events

Job summary

Cassaday & Company is seeking a Part-Time Administrative Assistant to support daily operations in our McLean office. You will handle phone coverage, scheduling coordination, and provide cross-departmental support under the Office Manager.

Ideal candidates have strong organizational skills, proficient Microsoft Office abilities, and excellent written and spoken communication, while maintaining confidentiality and a professional appearance.

Qualifications

• Strong organizational and computer skills, including Outlook, Excel and Word.

Responsibilities

• Provide primary phone support and direct callers to the appropriate team member.
• Greet clients, guests, and vendors and provide front-desk coverage.
• Support Reception team with mail processing, daily agenda, and conference room logistics.
• Coordinate calendars, conference room schedules, and meeting logistics.
• Keep conference rooms and shared spaces organized and stocked.

Skills

Strong organizational skills

Microsoft Office proficiency

Excellent communication & Interperson

Discretion & confidentiality

Professional appearance

Tools

Microsoft Office Suite

Job description

POSITION SUMMARY

The Part-Time Administrative Assistant supports the firm’s daily operations through phone coverage, scheduling coordination, and administrative assistance across departments. Reporting directly to the Office Manager, this role offers hands‑on experience with the systems and processes that keep a professional office running smoothly.

RESPONSIBILITIES

• Provide primary phone support by answering incoming calls, gathering necessary information, and directing callers to the appropriate team member.
• Greet clients, guests, and vendors and provide front-desk coverage.
• Provide support to the Reception team, including but not limited to:
  • Mail processing
  • Sending the Daily Agenda
  • Conference room set‑up, breakdown, and management.
• Coordinate calendars, conference room schedules, and meeting logistics.
• Ensure conference rooms and shared office spaces remain organized, stocked, and ready for use.
• Assist with mailings, document management, data entry, filing, and record-keeping across departments.
• Provide general administrative support and assist with special projects as assigned.
• Provide administrative support for all departments, including but not limited to:
  • Assistance with daily needs such as lunches, coffee, etc.
  • Maintain departmental procedures, calendars, reports, and administrative resources.

REQUIREMENTS

• Strong organizational and computer skills, with intermediate level proficiency in Microsoft Suite including Outlook, Excel, and Word
• Excellent oral, written, and interpersonal skills.
• The ability to anticipate support requirements and work with all levels of management are critical skills needed to be successful in this role.
• Ability to maintain a high degree of confidentiality regarding organizational, clientele, and personnel matters.
• Ability to maintain a polished, professional appearance at all times.

Location

This position is 100% in person based out of our office in McLean, VA .

Compensation

The anticipated salary range for this position is up to $23.00/hr, commensurate with experience.

Schedule

This is a part‑time position requiring approximately 20–25 hours per week, to be completed during our core business hours of 9:00 a.m. to 5:00 p.m.

ABOUT US

Cassaday & Company manages approximately $8.4 billion in assets for approximately 3,300 households.

Since its inception in 1993, Cassaday & Company has been recognized for employee development, community service, as a best place to work, as one of the fastest growing companies in the country, and as one of the top wealth advisors in the United States by outlets such as Barron's, Forbes, Inc. 5000, Investment News, Financial Times, Washingtonian, and more.

BENEFITS

• Paid time off
• Health & Wellness Program, including paid gym membership, montly wellness stipend and ongoing employee wellness events
• Paid parking in covered garage, or monthly public transit subsidy
• Education & Tuition Assistance and Mentorship programs
• Company-sponsored employee appreciation events