Part-Time Administrative Analyst I – State Fire Marshal

My Florida CFO; Tallahassee (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

State of Florida in Tallahassee is seeking an OPS Government Analyst I to support the Director’s Office with administrative and clerical duties. The role requires a high school diploma and robust MS Office skills, with duties spanning correspondence, data handling, and calendar management.

Responsibilities include coordinating monthly/annual reports, maintaining databases, and ensuring proper documentation while following state policies. A security background check is required.

Qualifications

• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Knowledge of office procedures and practices.
• Knowledge of basic arithmetic.
• Knowledge of basic filing practices.
• Knowledge of telephone call handling with courtesy.
• Ability to apply rules, regulations, policies and procedures.
• Ability to type letters, memoranda and standard business forms.
• Ability to organize files and records.
• Ability to use correct spelling, punctuation and grammar.
• Ability to deal with the public tactfully.
• Ability to perform basic arithmetical calculations.
• Ability to work independently.
• Ability to maintain effective working relationships.
• Ability to operate general office equipment.
• Skilled in typing.
• Skilled in Microsoft Office; Word, Excel, Outlook, PowerPoint.

Responsibilities

• Assists the Director’s Office Staff by providing administrative and logistical support.
• Prepares general correspondence, memorandums and reports, from simple letters to legal and technical matters.
• Coordinates with Bureau’s to ensure monthly and annual reports are completed and distributed when due.
• Maintains databases, spreadsheets and records.
• Initiates, formats and proofsreads internal and external correspondence for dissemination.
• Maintains appointment calendars, multi-line telephone experience, and MS Office applications.

Skills

Effective communication

Data collection

Office procedures

Basic arithmetic

Filing practices

Telephone etiquette

Independent work

Interpersonal skills

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

State of Florida in Tallahassee is seeking an OPS Government Analyst I to support the Director’s Office with administrative and clerical duties. The role requires a high school diploma and robust MS Office skills, with duties spanning correspondence, data handling, and calendar management.

Responsibilities include coordinating monthly/annual reports, maintaining databases, and ensuring proper documentation while following state policies. A security background check is required.