OPS Government Analyst I

State of Florida; Tallahassee (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

STATE OF FLORIDA in Tallahassee is seeking an OPS Government Analyst I to provide administrative and logistical support in the Director’s Office of the State Fire Marshal.

The role requires a high school diploma or equivalent and three years of secretarial/clerical experience with MS Office. It includes a security background check and pays $20.00 per hour for 29 hours per week.

Qualifications

• High school diploma or equivalent is required.
• Three (3) years of secretarial or office clerical work experience to include Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Knowledge of effective communication principles and data collection methods.
• Familiarity with office procedures, basic arithmetic, filing practices, and handling telephone calls professionally.
• Ability to type letters and manage records with accuracy.

Responsibilities

• Assist the Director’s Office staff with administrative and logistical support.
• Prepare general correspondence, memorandums and reports, including legal/technical matters.
• Coordinate monthly/annual reports and distribute as due.
• Maintain databases, spreadsheets and records.
• Format and proofread internal/external correspondence for dissemination.

Skills

Microsoft Office

Typing

Communication

Data collection

Independent work

Education

High school diploma or equivalent

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: OPS GOVERNMENT ANALYST I

DIVISION: STATE FIRE MARSHAL

BUREAU: DIRECTOR’S OFFICE

CITY: TALLAHASSEE

COUNTY: LEON

High school diploma or equivalent is required

Additional requirement:

• Three (3) years of secretarial or office clerical work experience to include the use of Microsoft Office software applications such as Word, Excel, Outlook, PowerPoint.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of effective communication
• Knowledge of the methods of data collection
• Knowledge of office procedures and practices
• Knowledge of basic arithmetic
• Knowledge of basic filing practices
• Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to type letters, memoranda and other standard business forms in correct format.
• Ability to organize files and other records.
• Ability to use correct spelling, punctuation and grammar.
• Ability to deal with the public in a tactful and courteous manner
• Ability to perform basic arithmetical calculations
• Ability to work independently
• Ability to establish and maintain an effective working relationship with others
• Ability to operate general office equipment
• Skilled in typing
• Skilled in the use of Microsoft Office; Word, Excel, Outlook, PowerPoint

SPECIAL NOTES:

This position requires a security background check, including fingerprint as a condition of employment.

This position will be filled at $20.00 per hour at 29 hours per week.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

• Assists the Director’s Office Staff by providing administrative and logistical administrative support.
• Prioritizes and prepares general correspondence, memorandums and reports, varying from simple letters to those dealing with legal and technical matters.
• Coordinates with Bureau’s to ensure monthly and annual reports of section functions and activities are completed and appropriately distributed when due.
• Maintain databases, spreadsheets and records.
• Initiate, Format and/or proofread internal and external correspondence for dissemination.
• Maintains appointment calendars, multi-line telephone experience, and MS Office applications (Word, Excel, Outlook, PowerPoint)

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.