Part-Time Admin & Project Finance Specialist

Towson University; Towson (MD); On-site; USD 25,000 - 30,000; Part time

Job summary

Towson University in Towson, MD, seeks an experienced administrative support specialist to assist with financial tracking and project administration for BCAL-funded activities. The role supports director-level processes and coordinates with university offices, vendors, and partners.

The position requires a high school diploma or GED and at least three years of administrative experience, with strong communication and Excel/office software skills.

Qualifications

• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Responsibilities

• Facilitates the processing and tracking of project expenditures, purchases, reimbursements, work orders, invoices, and other financial transactions associated with BCAL projects.
• Maintains organized financial records for individual research, contractual, grant-funded, and community-engaged projects.
• Works with the BCAL Director to track project expenditures against approved budgets and maintain appropriate financial controls for individual projects.
• Reviews financial and administrative documentation for completeness and accuracy prior to submission and follows up as necessary to resolve routine discrepancies or obtain missing information.
• Assists with preparation and processing of invoices for externally funded and contractual projects and maintains records of invoices, payments, expenditures, and outstanding financial actions.
• Coordinates with the CLA Office of the Dean and appropriate University administrative offices regarding purchasing, accounts payable, invoicing, reimbursements, work orders, and related financial processes.
• Compiles financial information and prepares routine project expenditure summaries and other administrative reports for the BCAL Director.
• Maintains documentation necessary to support project closeout, financial reporting, audits, and other institutional or sponsor requirements.

Job description

Towson University in Towson, MD, seeks an experienced administrative support specialist to assist with financial tracking and project administration for BCAL-funded activities. The role supports director-level processes and coordinates with university offices, vendors, and partners.

The position requires a high school diploma or GED and at least three years of administrative experience, with strong communication and Excel/office software skills.