Part-Time Admin & Personal Care Aide — Friday Shift

Open Arms Personal Care, Inc; Norfolk (VA); On-site; USD 19,000 - 25,000; Part time

Job summary

Open Arms Personal Care, Inc. in Norfolk, VA is seeking an Office Assistant to support daily operations of our local office.

This part-time, non-exempt role combines clerical duties with payroll-related tasks and occasional Personal Care Aide support when staffing requires. The ideal candidate will be detail-oriented, organized, and able to communicate professionally with clients, families, staff, and healthcare partners, while handling confidential information with discretion.

Qualifications

• Associate degree or equivalent education and experience.
• Ability to obtain Personal Care Aide certification.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong written and verbal communication; highly organized.

Responsibilities

• Support daily office operations and maintain a professional work environment.
• Assist with staffing and scheduling to cover client plans.
• Prepare and review time sheets for payroll.
• Process invoices, purchase orders, and other accounting documents.
• Assist with Medicaid billing preparation and processing.
• Review employee and client records for accuracy and compliance.
• Maintain confidential personnel and client files.
• Assist with onboarding and orientation.

Skills

MS Office proficiency

Communication skills

Time management

Team player

Discretion

Independence

Project management

Customer service

HIPAA knowledge

Education

Associate degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Open Arms Personal Care, Inc. in Norfolk, VA is seeking an Office Assistant to support daily operations of our local office.

This part-time, non-exempt role combines clerical duties with payroll-related tasks and occasional Personal Care Aide support when staffing requires. The ideal candidate will be detail-oriented, organized, and able to communicate professionally with clients, families, staff, and healthcare partners, while handling confidential information with discretion.