Part-Time Office & Personal Care Aide (Norfolk)

Open Arms Personal Care Inc; Norfolk (VA); On-site; USD 17,000 - 28,000; Part time

Job summary

Open Arms Personal Care Inc. in Norfolk, VA, is seeking a dependable Office Assistant to support daily operations, handle administrative tasks, payroll basics, and Medicaid billing prep, with occasional Personal Care Aide duties during staffing shortages.

The ideal candidate holds an Associate degree or equivalent, is proficient in Microsoft Office, and demonstrates strong written and verbal communication while maintaining confidentiality.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Ability to obtain Personal Care Aide certification.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Discretion with confidential information and ability to work independently or in a team.

Responsibilities

• Support daily office operations and maintain a professional work environment.
• Assist with staffing and scheduling to cover client cases per Plan of Care.
• Prepare and review time sheets for payroll.
• Process invoices, purchase orders, and accounting documents.
• Assist with Medicaid billing preparation and processing.
• Review records for accuracy and regulatory compliance.
• Maintain confidential personnel and client files.
• Assist with onboarding and new-hire paperwork.
• Prepare correspondence, forms, reports, and spreadsheets.
• Coordinate meetings and trainings and take notes.
• Support internal audits and policy reviews.
• Communicate job responsibilities and client concerns to staff.
• Provide Personal Care Aide services in client homes when needed.
• Perform other duties as assigned.

Skills

Written communication

Verbal communication

Organization

Customer service

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Open Arms Personal Care Inc. in Norfolk, VA, is seeking a dependable Office Assistant to support daily operations, handle administrative tasks, payroll basics, and Medicaid billing prep, with occasional Personal Care Aide duties during staffing shortages.

The ideal candidate holds an Associate degree or equivalent, is proficient in Microsoft Office, and demonstrates strong written and verbal communication while maintaining confidentiality.