Part-Time Admin Assistant – Health & Admissions

The Willows at Red Oak; Fletcher (NC); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Great Place To Work Certification

Comprehensive benefits package

Job summary

The Willows at Red Oak in Fletcher, NC invites applications for a Part Time Administrative Assistant. This onsite role supports multiple departments, maintaining organization and efficiency in client and staff workflows.

Responsibilities include chart audits, client surveys, admissions coordination, phone coverage, greeting visitors, document handling, mail distribution, and IT liaison tasks. Prior experience in an administrative office is preferred.

Qualifications

• Proven experience with administrative duties in an office setting.
• Strong organizational and detail-oriented skills.

Responsibilities

• Perform weekly chart audit and disseminate to Executive Team
• Administer required client surveys
• Facilitate onsite admissions in coordination with admissions and clinical teams
• Primary phone coverage - answer and direct incoming calls
• Greet visitors and guests; ensure compliant sign-in procedures
• Assist clinical team with incoming and outgoing client letters
• Distribute and file mail and shipments
• Maintain office supply quantities and process orders
• Document preparation and copying information
• Assist with CARF licensure and auditing of files
• Maintain office filing and organizational systems
• IT point of contact - troubleshoot issues and coordinate repairs
• Support operations team in tour readiness
• Maintain complete confidentiality of company issues

Skills

Administrative office experience

Tools

Microsoft Office

Job description

The Willows at Red Oak in Fletcher, NC invites applications for a Part Time Administrative Assistant. This onsite role supports multiple departments, maintaining organization and efficiency in client and staff workflows.

Responsibilities include chart audits, client surveys, admissions coordination, phone coverage, greeting visitors, document handling, mail distribution, and IT liaison tasks. Prior experience in an administrative office is preferred.