Part-Time Admin Assistant for School-to-Career Director

Tri County Regional Vocational Technical High school; Unionville (MA); Sur place; USD 29 000 - 36 000; Temps partiel

Résumé du poste

Tri-County Regional Vocational Technical High School in Franklin, MA, seeks a part-time Administrative Assistant to the School-to-Career Director. This 15-hour-per-week role supports coordinating student work placements, maintaining records, communicating with students, families, staff, and employers, and ensuring program compliance.

The ideal candidate will be highly organized, discreet, and proficient in Microsoft Office and Google Workspace, with strong communication skills and the ability to

Qualifications

• Prior administrative, clerical, or secretarial experience; school, vocational, workforce development, or business experience preferred.
• Strong organizational, communication, problem-solving, and time-management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with student information systems, databases, and electronic record-keeping preferred.
• Ability to maintain accurate records and manage multiple priorities and deadlines.
• Ability to establish positive working relationships with students, staff, employers, families, and community members.
• Ability to maintain confidentiality of student and employment information.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Knowledge of general office procedures and technology.
• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required.

Responsabilités

• Provide administrative support to the School to Career Director and assist with daily program operations.
• Maintain accurate records of student placements, applications, agreements, schedules, eligibility, attendance, evaluations, and work hours.
• Assist with coordinating student placements, work schedules, employer relationships, orientations, meetings, and site visits.
• Communicate with students, parents/guardians, staff, employers, and community partners regarding placements, schedules, requirements, and program procedures.
• Prepare, process, distribute, and file forms, agreements, reports, correspondence, and other program documentation.
• Maintain databases, spreadsheets, calendars, contact lists, electronic files, and employer records.
• Monitor deadlines and outstanding documentation and bring concerns to the attention of the School to Career Director.
• Assist with compliance documentation, audits, program reviews, and required state and district reporting.
• Assist with documenting workplace incidents and communicating relevant information to appropriate personnel.
• Assist with purchasing, invoices, reimbursements, and other program-related financial records.
• Prepare reports, correspondence, presentations, and other materials as requested.
• Assist with program communications, newsletters, website updates, and social media.
• Perform general office duties, including answering phones, responding to emails, greeting visitors, filing, scanning, copying, and maintaining supplies.
• Provide professional and courteous service to students, families, staff, employers, and community members.
• Perform other duties as assigned by the School to Career Director, Principal, Superintendent, or designee.

Connaissances

Verbal communication

Written communication

Organizational skills

Time management

Confidentiality

Multitasking

Interpersonal skills

Proficiency with Microsoft Office

Proficiency with Google Workspace

Record-keeping

Formation

High School/Trade School degree preferred

Outils

Microsoft Office

Google Workspace

Email systems

Electronic calendars

Spreadsheets

Databases

Student information systems (SIS)

Description du poste

Tri-County Regional Vocational Technical High School in Franklin, MA, seeks a part-time Administrative Assistant to the School-to-Career Director. This 15-hour-per-week role supports coordinating student work placements, maintaining records, communicating with students, families, staff, and employers, and ensuring program compliance.

The ideal candidate will be highly organized, discreet, and proficient in Microsoft Office and Google Workspace, with strong communication skills and the ability to