Part-Time Admin Assistant

ADP, Inc.; New York (NY); On-site; USD 30,000 - 35,000; Part time

Job summary

ADP, Inc. in New York, NY is seeking a Part-Time Admin Assistant to support the sales team and maintain daily office operations. The role involves preparing the sales gallery, registering visitors, and handling listings and open houses.

The position requires handling on-site duties, coordinating client appointments, and managing inquiries via phone and email with attention to detail and organization.

Responsibilities

• Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
• Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
• Enter listings/update listings & open houses
• Assist agents with uploading photos for their listings
• Register new clients and brokers upon arrival or in advance of their visit.
• Schedule, confirm, and coordinate on-site sales presentations and client appointments.
• Manage and respond promptly to all sales inquiries received via phone and email.
• Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
• Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
• Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
• Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
• Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part-Time Admin Assistant

New York, NY, US

30+ days ago Requisition ID: 1049

Salary Range: $30.00 To $35.00 Annually

Schedule:

Saturday 10:00AM-6:00PM Sunday 10:30AM-5:00PM 30 Minute Lunch Break

Schedule:

Saturday 10:00AM-6:00PM Sunday 10:30AM-5:00PM 30 Minute Lunch Break

General Responsibilities:

• Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
• Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
• Enter listings/update listings & open houses
• Assist agents with uploading photos for their listings

• Register new clients and brokers upon arrival or in advance of their visit.
• Schedule, confirm, and coordinate on-site sales presentations and client appointments.
• Manage and respond promptly to all sales inquiries received via phone and email.
• Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
• Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
• Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
• Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
• Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.