Part-Time Accounts Payable Specialist

Riddle Tractor; Winston-Salem (NC); On-site; USD 23,640,000 - 33,669,000; Part time

Job summary

Riddle Tractor in Winston-Salem, NC is seeking a Part-Time Accounts Payable Specialist to join our accounting team. The role handles daily AP tasks, vendor reconciliations, and credit card reconciliation, reporting to the Controller.

This is an on-site position offering flexible hours around 20 per week. You will enter invoices, match against PO/receiving docs, and investigate discrepancies while maintaining accurate records and timely payments.

Qualifications

• Previous accounts payable or bookkeeping experience required.
• Strong attention to detail and accuracy.
• Ability to reconcile accounts and research discrepancies independently.
• Basic understanding of accounting principles and GL coding.
• Experience with vendor invoices and statements.
• Experience reconciling credit card or bank accounts.
• Proficient with Excel and accounting software.
• Strong organizational and time-management skills.
• Ability to work independently after training.
• Professional communication with vendors and employees.
• High level of integrity and discretion with confidential information.

Responsibilities

• Receive, review, code, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving records.
• Identify and research pricing, quantity, freight, tax, and receiving discrepancies.
• Reconcile vendor statements to company records.
• Maintain organized vendor records and supporting documentation.
• Prepare AP payment batches for Controller review and approval.
• Communicate with vendors regarding invoice questions and status.
• Reconcile company credit card statements and ensure proper coding.
• Assist with month-end close and other accounting projects.

Skills

Accounts payable

Vendor invoice processing

Vendor statement reconciliation

Excel proficiency

Discrepancy investigation

Record keeping

Communication with vendors

Independent work

Education

Associate degree in accounting

Relevant bookkeeping coursework

Accounting certification (not required)

Tools

QuickBooks

ERP software

Microsoft Excel

Job description

Riddle Tractor – Winston-Salem, NC
Part-Time | Approximately 20 Hours per Week
Pay: $20.00 per Hour

Position Overview

Riddle Tractor is seeking an experienced, dependable, and detail-oriented Part-Time Accounts Payable Specialist to join our accounting team.

This position will be responsible for the day-to-day accounts payable process, vendor account reconciliation, company credit card reconciliation, and related accounting support.

We are looking for someone who can take ownership of routine AP responsibilities, identify discrepancies, maintain accurate records, and help ensure our accounting information is complete and reliable.

This position reports directly to the Controller and is being added to allow our Controller to focus more heavily on financial reporting, analysis, budgeting, forecasting, inventory controls, and other Controller/CFO-level responsibilities.

Primary Responsibilities

• Receive, review, code, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders, receiving records, and other supporting documentation when applicable.
• Identify and research pricing, quantity, freight, tax, and receiving discrepancies.
• Reconcile vendor statements to company accounting records.
• Research missing invoices, credits, duplicate charges, and account discrepancies.
• Ensure vendor credits are properly recorded and applied.
• Maintain accurate and organized vendor records and supporting documentation.
• Monitor accounts payable aging and identify unusual or past-due balances.
• Prepare AP payment batches for Controller review and approval.
• Communicate with vendors regarding invoice questions, discrepancies, credits, and account status.

Company Credit Card Reconciliation

This position will also be responsible for company credit card reconciliation, including:

• Reconcile company credit card accounts to monthly statements.
• Match charges to receipts and supporting documentation.
• Verify appropriate business purpose and GL coding.
• Follow up with employees regarding missing receipts or incomplete documentation.
• Identify duplicate, unusual, unauthorized, or incorrectly coded transactions.
• Track refunds, credits, disputes, and recurring charges.
• Maintain organized documentation for each statement period.
• Prepare completed credit card reconciliations for Controller review.

Additional Accounting Support

As time permits, the Accounts Payable Specialist may also assist the Controller with:

• Account reconciliations
• Month-end closing support
• Supporting schedules and reports
• Other accounting-related projects

Qualifications

Required:

• Previous accounts payable, bookkeeping, or general accounting experience.
• Strong attention to detail and accuracy.
• Ability to reconcile accounts and independently research discrepancies.
• Basic understanding of accounting principles and GL coding.
• Experience working with vendor invoices and statements.
• Experience reconciling credit card or bank accounts.
• Comfortable working with Microsoft Excel and business/accounting software.
• Strong organizational and time-management skills.
• Ability to work independently after training.
• Professional communication skills when working with vendors and employees.
• High level of integrity and discretion when handling confidential financial information.

Preferred:

• 3+ years of accounts payable, bookkeeping, or accounting experience.
• Experience in an equipment dealership, automotive dealership, distribution company, construction business, or other inventory-intensive operation.
• Experience working with purchase orders, receiving documents, vendor credits, and inventory transactions.
• Experience assisting with month-end accounting processes.

A college degree is not required. Practical accounting experience, accuracy, reliability, and the ability to identify and resolve discrepancies are more important to us than a specific degree.

What We Are Looking For

The right person for this position:

• Notices when something does not look right.
• Investigates discrepancies rather than simply processing them.
• Takes ownership of completing tasks.
• Keeps records organized and accurate.
• Is comfortable asking questions when information is incomplete.
• Can work with minimal supervision.
• Meets deadlines consistently.
• Understands the importance of protecting confidential company financial information.

Schedule

Approximately 20 hours per week, primarily during normal weekday business hours.

While we are flexible, we prefer a consistent schedule spread across several days each week so invoices, vendor issues, and other AP activity can be addressed regularly.

This is an on-site position at our Winston-Salem location.

Compensation

$20.00 per hour

About Riddle Tractor

Riddle Tractor is a long-established, family-owned equipment dealership serving the Piedmont Triad. We sell and support leading equipment brands and operate full sales, parts, service, and equipment fulfillment departments from our Winston-Salem location.

We are continuing to invest in the people, systems, and financial controls necessary to grow Riddle Tractor while maintaining the customer service and personal relationships that have built our business.

We are looking for someone who wants to become a trusted member of our accounting team and take ownership of an important part of our financial operation.