Accounts Payable Manager

Crown-Power-&-Equipment-Co.,-LL; Columbia Township (MO); On-site; USD 65,000 - 85,000; Full time

Job summary

Crown Power & Equipment is seeking an experienced Accounts Payable Manager to oversee accounts payable for our 12 dealership locations. You will ensure accurate processing, coding, approvals, and timely payments while maintaining vendor relationships.

The role requires meticulous attention to detail, multi-location experience, and proficiency with HBS or similar dealership software. You will report to the VP of Financial Operations and support month-end activities.

Qualifications

• Previous accounts payable experience required.
• High school diploma or GED; accounting coursework or related training is a plus.
• Experience processing a high volume of invoices in a multi-location environment preferred.
• Working knowledge of basic accounting principles (debits, credits, coding, accruals).
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Ability to learn and adapt to new software and processes.

Responsibilities

• Manage daily accounts payable operations for all 12 dealership locations.
• Receive, review, code, enter, and process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documents, statements, and other supporting documentation.
• Review invoices for appropriate approvals and account coding before processing for payment.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, missing documentation, and receiving issues.
• Maintain accurate vendor records and assist with vendor account maintenance.
• Collect, review, and maintain current W-9 forms for vendors annually and as needed when vendor information changes.
• Manage 1099 reporting requirements, including preparation, reconciliation, and timely filing of annual 1099 forms.
• Manage company-wide corporate credit card administration, including card ordering, activation, credit limit maintenance, and transaction review.
• Monitor open accounts payable and follow up on invoices that require additional information or approval.
• Communicate professionally with vendors regarding invoices, payments, account questions, and discrepancies.
• Work closely with Parts, Service, Sales, and Management personnel at all locations to resolve invoice issues.
• Ensure invoices are properly assigned to the correct location, department, expense account, or inventory account.
• Assist with month-end closing activities, including reviewing outstanding invoices and ensuring expenses are recorded in the appropriate accounting period.
• Reconcile accounts payable records and assist with identifying and correcting discrepancies.
• Maintain organized electronic and/or physical records of invoices and supporting documentation.
• Assist with year-end accounting activities, vendor reporting, and audit requests.
• Maintain confidentiality of company financial information and vendor information.
• Create, update, and maintain spreadsheets and reports related to accounts payable and vendor activity.
• Assist with identifying process improvements to increase accuracy, efficiency, and consistency across all dealership locations.
• Learn and utilize HBS and other company systems to support accurate and efficient accounting operations.
• Adhere to all company policies, accounting procedures, and internal controls.
• Perform additional accounting and administrative duties as assigned.

Skills

Accounts payable experience

Attention to detail

Organizational skills

Time management

Written and verbal communication

Problem solving

Adaptability

Education

High school diploma or GED

Accounting coursework / bookkeeping training

Tools

HBS

Excel

Outlook

Job description

Location: Corporate Office – Columbia, MO
Full-Time | Exempt
Reports To: VP of Financial Operations

Why Crown Power & Equipment?

At Crown Power & Equipment, we’re more than a dealership — we’re a trusted partner in the field. For over 33 years, we’ve delivered a full lineup of dependable outdoor power equipment and heavy machinery from leading brands like Case IH, Kubota, Vermeer, Grasshopper, Hustler, and Cub Cadet. Our steady growth and loyal customer base are no accident — they’re the result of a team that puts service first and relationships at the heart of everything we do. Many of our employees — and customers — have been with us since day one, and we’re just getting started.

Join a company with deep roots and a bright future — and grow with a team that values integrity, service, and success.

Position Overview

The Accounts Payable Manager is responsible for managing and maintaining accurate accounts payable functions for Crown Power & Equipment’s 12 locations. This position works closely with branch personnel, vendors, the Corporate Accounting team, and management to ensure invoices are accurately entered, properly coded, approved, and paid in a timely manner.

The ideal candidate will have previous accounts payable experience, strong attention to detail, excellent organizational skills, and the ability to manage a high volume of invoices while meeting deadlines. Experience with HBS or other industry-specific dealership software is preferred.

This is a key Corporate Office position where accuracy, confidentiality, communication, and follow-through are essential.

What You’ll Get: Benefits & Perks

In addition to competitive wages, Crown Power & Equipment offers:

• Medical, Dental, Vision – 85% of employee-only premiums paid by Crown Power.
• Basic Life Insurance – $25,000 provided at no cost, with voluntary buy-up options.
• Voluntary Benefits – Critical Illness, Accident, and Short-Term Disability.
• PTO – Paid time off accrues bi-weekly and is available immediately.
• Paid Holidays.
• 401(k) Plan – Eligible after 90 days with a company match up to 4%.
• Employee Discounts on products and services.

What You’ll Do: Key Responsibilities

• Manage daily accounts payable operations for all 12 dealership locations.
• Receive, review, code, enter, and process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documents, statements, and other supporting documentation.
• Review invoices for appropriate approvals and account coding before processing for payment.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, missing documentation, and receiving issues.
• Maintain accurate vendor records and assist with vendor account maintenance.
• Collect, review, and maintain current W-9 forms for vendors annually and as needed when vendor information changes.
• Manage 1099 reporting requirements, including preparation, reconciliation, and timely filing of annual 1099 forms.
• Manage company-wide corporate credit card administration, including card ordering, activation, credit limit maintenance, and transaction review.
• Monitor open accounts payable and follow up on invoices that require additional information or approval.
• Communicate professionally with vendors regarding invoices, payments, account questions, and discrepancies.
• Work closely with Parts, Service, Sales, and Management personnel at all locations to resolve invoice issues.
• Ensure invoices are properly assigned to the correct location, department, expense account, or inventory account.
• Assist with month-end closing activities, including reviewing outstanding invoices and ensuring expenses are recorded in the appropriate accounting period.
• Reconcile accounts payable records and assist with identifying and correcting discrepancies.
• Maintain organized electronic and/or physical records of invoices and supporting documentation.
• Assist with year-end accounting activities, vendor reporting, and audit requests.
• Maintain confidentiality of company financial information and vendor information.
• Create, update, and maintain spreadsheets and reports related to accounts payable and vendor activity.
• Assist with identifying process improvements to increase accuracy, efficiency, and consistency across all dealership locations.
• Learn and utilize HBS and other company systems to support accurate and efficient accounting operations.
• Adhere to all company policies, accounting procedures, and internal controls.
• Perform additional accounting and administrative duties as assigned.

Requirements

What We’re Looking For: Qualifications & Skills

• Previous accounts payable experience required.
• High school diploma or GED required; accounting coursework, bookkeeping education, or related training is a plus.
• Experience processing a high volume of invoices in a multi-location environment preferred.
• Working knowledge of basic accounting principles, including debits, credits, account coding, and accruals.
• Strong understanding of the accounts payable process from invoice receipt through payment.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to prioritize competing deadlines.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Strong data-entry and 10-key skills.
• Ability to identify discrepancies and independently research and resolve problems.
• Strong written and verbal communication skills.
• Professional and courteous communication with vendors, branch employees, and management.
• Ability to work independently while also functioning effectively as part of the Corporate Accounting team.
• Ability to handle confidential financial information with discretion.
• Dependable, self-motivated, and committed to meeting deadlines.
• Ability to learn and adapt to new software, systems, and processes.

Preferred Qualifications

• 2+ years of accounts payable experience.
• Experience in a dealership, agricultural equipment, construction equipment, automotive, powersports, or other equipment-related industry.
• Experience with HBS dealership management software.
• Experience working with multiple locations or entities.
• Experience with inventory-related invoices, parts invoices, service invoices, and equipment purchases.
• Previous experience with month-end and year-end accounting processes.
• Experience with vendor W-9 and 1099 processes.
• Accounting or bookkeeping coursework or degree.

Physical Requirements

• Primarily an office-based position requiring extended periods of sitting and frequent use of hands to type, enter data, handle documents, and operate standard office equipment.
• Occasionally required to stand, walk, reach with hands and arms, climb stairs, push, pull, lean, bend, and twist.
• Specific vision abilities required include close vision, color vision, and the ability to adjust focus, particularly when working with computer screens, invoices, and printed materials.
• Regularly lift/move up to 5 lbs.; occasionally up to 10 lbs.; rarely up to 25 lbs.

Additional Requirements

Candidates must successfully pass:

• Background investigation
• Drug screening
• Driving record evaluation