Part-Time Accounts Payable Data Entry Clerk

Tracy Electric, Inc.; Wego-Waco (KS); On-site; USD 21,000 - 28,000; Part time

Job summary

Tracy Electric, Inc. is seeking a reliable Part-Time Accounts Payable Data Entry Clerk to support our Accounting Department with approximately 15–20 hours per week.

The role focuses on entering vendor invoices, maintaining purchase orders, and ensuring accounts payable records are accurate and up to date. The ideal candidate is detail-oriented, comfortable with numbers and ERP software, and can work independently following established procedures.

Qualifications

• High school diploma or equivalent preferred.
• Experience in accounts payable, bookkeeping, accounting, or data-entry preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers.
• Intermediate knowledge of Microsoft Excel and other office software.
• Ability to learn and use accounting or ERP software.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Good written and verbal communication skills.
• Ability to maintain confidentiality of financial and vendor information.

Responsibilities

• Maintain and update purchase orders (POs) in the accounting system.
• Enter vendor invoices accurately and in a timely manner.
• Review invoices for accuracy, completeness, and proper documentation.
• Match invoices to corresponding purchase orders and supporting documentation.
• Verify vendor names, invoice numbers, dates, quantities, pricing, and totals.
• Identify discrepancies between POs, invoices, and supporting documents and bring them to the appropriate person.
• Maintain organized electronic records of POs, invoices, and related documentation.
• Assist with tracking open POs and outstanding invoices.
• Maintain accurate accounts payable records and files.
• Assist with vendor account information and routine invoice inquiries.
• Scan, upload, and organize invoices and supporting documents.
• Assist with basic accounts payable reconciliation and recordkeeping.
• Perform other accounting and administrative duties as assigned

Skills

Attention to detail

Numerical ability

Self-motivated

Communication skills

Time management

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Office software

ERP software

Accounting software

Job description

Part-Time Accounts Payable Data Entry Clerk

Position Summary

We are seeking a reliable and detail-oriented Part-Time Accounts Payable Data Entry Clerk to provide approximately 15–20 hours of support per week to our Accounts Payable and Accounting Department. This position will be responsible for maintaining purchase orders (POs), entering vendor invoices into the accounting system, verifying invoice information, and ensuring accounts payable records are accurate and up to date.

The ideal candidate is organized, dependable, comfortable working with numbers and computer systems, and has strong attention to detail. This position requires accuracy, consistency, and the ability to work independently while following established procedures.

Key Responsibilities

• Maintain and update purchase orders (POs) in the accounting system
• Enter vendor invoices accurately and in a timely manner
• Review invoices for accuracy, completeness, and proper documentation
• Match invoices to corresponding purchase orders and supporting documentation
• Verify vendor names, invoice numbers, dates, quantities, pricing, and totals
• Identify discrepancies between POs, invoices, and supporting documents and bring them to the appropriate person’s attention
• Maintain organized electronic records of POs, invoices, and related documentation.
• Assist with tracking open POs and outstanding invoices
• Maintain accurate accounts payable records and files
• Assist with vendor account information and routine invoice inquiries
• Scan, upload, and organize invoices and supporting documents
• Assist with basic accounts payable reconciliation and recordkeeping
• Perform other accounting and administrative duties as assigned

Qualifications

• High school diploma or equivalent preferred.
• Previous accounts payable, bookkeeping, accounting, or data-entry experience preferred
• Strong attention to detail and accuracy
• Comfortable working with numbers
• Intermediate knowledge of Microsoft Excel and other office software.
• Ability to learn and use accounting or ERP software
• Strong organizational and time-management skillsAbility to work independently and meet deadlines
• Good written and verbal communication skills
• Ability to maintain confidentiality of financial and vendor information

Schedule

This is a part-time position requiring approximately 15–20 hours per week. The schedule will be determined based on business needs and candidate availability.