Part-Time Accounts Payable Data Entry Pro

Tracy Electric, Inc.; Haysville (KS); On-site; USD 21,000 - 28,000; Part time

Job summary

Tracy Electric, Inc. is seeking a reliable Part-Time Accounts Payable Data Entry Clerk to support the Accounts Payable and Accounting Department with approximately 15–20 hours per week.

You will maintain purchase orders (POs), enter vendor invoices, verify details, and ensure accounts payable records are accurate and up to date.

The ideal candidate is organized, detail-oriented, comfortable with numbers and basic Excel skills, and able to work independently while following established procedures.

Qualifications

• High school diploma or equivalent preferred.
• Previous accounts payable, bookkeeping, or data-entry experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers.
• Intermediate knowledge of Excel.
• Ability to learn accounting software and systems.
• Strong organizational and time-management skills.

Responsibilities

• Maintain and update purchase orders in the accounting system.
• Enter vendor invoices accurately and in a timely manner.
• Review invoices for accuracy, completeness, and proper documentation.
• Match invoices to corresponding purchase orders and supporting documentation.
• Verify vendor names, invoice numbers, dates, quantities, pricing, and totals.
• Identify discrepancies between POs, invoices, and supporting documents.
• Maintain organized electronic records of POs, invoices, and related documents.
• Assist with tracking open POs and outstanding invoices.
• Maintain accurate accounts payable records and files.
• Assist with vendor account information and routine invoice inquiries.
• Scan, upload, and organize invoices and supporting documents.
• Assist with basic accounts payable reconciliation and recordkeeping.
• Perform other accounting and administrative duties as assigned.

Skills

Detail-oriented

Numerical proficiency

Excel skills

Independence

Education

High school diploma or equivalent

Tools

ERP software

Job description

Tracy Electric, Inc. is seeking a reliable Part-Time Accounts Payable Data Entry Clerk to support the Accounts Payable and Accounting Department with approximately 15–20 hours per week.

You will maintain purchase orders (POs), enter vendor invoices, verify details, and ensure accounts payable records are accurate and up to date.

The ideal candidate is organized, detail-oriented, comfortable with numbers and basic Excel skills, and able to work independently while following established procedures.