Accounts Payable Coordinator (Part-time)

Cypress HCM; Pittsburgh (Allegheny County); On-site; USD 25,000 - 36,000; Part time

Job summary

Cypress HCM is seeking a proactive, detail-oriented individual to support invoice processing, vendor coordination, and project administration in a part-time onsite role in Pittsburgh. The candidate will also assist with related reporting and documentation tasks.

The position requires an Associate's degree in business administration or related field, at least 2 years of relevant experience, and strong Excel and communication skills.

Qualifications

• Associate's degree in Business Administration or related field.
• Minimum 2 years of experience in an administrative, procurement, accounts payable, or project support role.
• Proficient in Microsoft Excel including formulas, pivot tables, budget tracking, and data entry.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Experience with SAP, Oracle, or project management software is a plus.

Responsibilities

• Perform accurate data entry for invoices, procurement records, and project documentation.
• Respond to inquiries and generate system reports related to purchase orders, projects, and budgets.
• Maintain organized digital and physical filing systems for easy access and retrieval.
• Serve as a liaison between internal teams, vendors, and external partners.
• Maintain accurate documentation and follow up on outstanding approvals and deliverables.

Skills

Excel

Data entry

Budget tracking

Project support

Communication

Organizational skills

Education

Associate's degree in Business Administration

Tools

SAP

Oracle

Project management software

Job description

Schedule: Onsite, 3 days per week (Tuesday, Wednesday, Thursday)

Hours: Part-time, 24 hours per week

Job Description

We are seeking a proactive and detail oriented individual to support key business functions primarily associated with invoice processing, vendor coordination, project administration support, and related reporting. This role is ideal for a highly organized professional who is comfortable working both independently and as part of a team.

Key Responsibilities

• Perform accurate data entry for invoices, procurement records, and project documentation
• Respond to inquiries and generate system reports related to purchase orders, projects, and budgets
• Maintain organized digital and physical filing systems for easy access and retrieval
• Serve as a liaison between internal teams, vendors, and external partners
• Maintain accurate documentation and follow up on outstanding approvals and deliverables

Qualifications

• Associate's Degree in Business Administration or related field required
• Minimum 2 years of experience in an administrative, procurement, accounts payable, or project support role
• Strong Microsoft Excel skills including formulas, pivot tables, budget tracking, and data entry
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Experience with SAP, Oracle, or project management software is a plus