Part-Time Accounts Payable Coordinator

Central College; Pella (IA); On-site; USD 42,000 - 62,000; Full time

Job summary

Central College is seeking an Accounts Payable Coordinator to manage invoice processing, payments, and vendor records. Reporting to the CFO & Controller, you will ensure accurate, timely, and policy-compliant payments while supporting month-end close.

You will oversee AP operations, enforce procedures, and collaborate with vendors to resolve issues. The role emphasizes process improvements and internal controls within a values-driven campus environment.

Qualifications

• Bachelor’s degree in accounting, finance, business management or related field.
• 2-4 years relevant experience.
• Experience with Colleague software preferred.
• Microsoft Office experience required.

Responsibilities

• Oversee end-to-end accounts payable operations including invoice processing, payment runs, and expense management.
• Ensure payments are accurate, timely, and compliant with College policies and regulatory requirements.
• Review vendor statements for accuracy and maintain vendor records, including banking info and W-9s.
• Assist in internal controls, 1099 reporting, audits, and tax compliance; support month-end close.
• Identify and implement opportunities for automation and efficiency within the AP workflow.

Skills

Analytical skills

Organizational skills

Interpersonal skills

Education

Bachelor’s degree in accounting/finance/business

Tools

Colleague software

Microsoft Office

Job description

Description

Reporting to the CFO & Controller, the Accounts Payable Coordinator is responsible for managing and coordinating the processing of invoices and payments owed by the College to its vendors and suppliers. This role ensures that all payments are accurate, timely, and compliant with College policies, while maintaining organized financial records and supporting month-end close processes. This position requires attention to detail, higher level conceptual skills, relentless pursuit of knowledge and intellectual curiosity. The successful candidate must possess strong analytical, organizational, and interpersonal skills.

Accounts Payable

• Oversee the end-to-end operations of the accounts payable process, including invoice processing, payment runs, and expense report management.
• Ensure all payments are processed accurately, in a timely manner, and in compliance with College policies and regulatory requirements.
• Review vendor statements to College records for accuracy.
• Assist in the development and enforcement of accounts payable policies and procedures.
  

Vendor Management

• Resolve vendor issues, (escalating when needed), discrepancies, or disputes effectively and professionally.
• Ensure accurate vendor records, including banking information and tax documents (e.g., W-9s).
  

Compliance & Internal Control

• Monitor internal controls to safeguard College assets and prevent fraud.
• Assist Business Office leaders to ensure compliance with tax regulations, including sales/use tax and 1099 reporting requirements.
• Collaborate with auditors to support audit requests and to ensure accuracy and compliance.
  

Process Improvement and Technology Utilization

• Identify and implement opportunities for process automation and efficiency improvements within the AP workflow.
  

Other

• Promote an environment of collaboration, transparency, approachability, and support.
  

Requirements

• Bachelor’s degree in accounting, finance, business management or related field.
• Prefer 2 - 4 years relevant experience.
• Experience with Colleague software preferred.
• Microsoft Office experience required.
  

Central College Brand Expectations

• Demonstrate a network of caring relationships by showing respect for others, being dependable and promoting cooperation with others in the work environment
• Be your best self by being accountable for responsibilities, adapting well to change and maintaining the highest standards of business ethics.
• Perform job responsibilities on campus to support the residential college environment.
• Strive to perform as effectively as possible while maintaining a high level of quality and promoting personal growth and development.
• Respect and comply with college rules and policies, including participation in required training courses; report any suspected violations of the Title IX policy to the Title IX Coordinator.