Accounts Payable Analyst

Union County College; Cranford (NJ); On-site; USD 55,000 - 60,000; Full time

Job summary

Union County College in Cranford, NJ invites applicants for an Accounts Payable Analyst to manage vendor invoices, payments, and record retention within the Finance department.

The role requires a Bachelor's in Business/Accounting, 3 years AP experience, and proficiency in MS Office (Outlook, Word, Excel including pivot tables and VLOOKUP). Strong attention to detail and collaboration with vendors are essential. Experience with Colleague or similar ERP is preferred.

Qualifications

• Bachelor's degree in Business, Accounting, or Finance.
• Three years Accounts Payable experience.
• Vendor contact experience in a computerized environment.

Responsibilities

• Manages and schedules workflows to ensure timely payment to vendors.
• Matches invoices to purchase orders and ensures proper approvals.
• Researches discrepancies with vendor invoices and payments.
• Oversees check issuance and backup documentation for payment processing.
• Supports audits and general accounting duties as needed.

Skills

Analytical thinking

Communication

Deadline driven

Vendor relations

Education

Bachelor's Degree in Business / Accounting / Finance

Tools

MS Office

VLOOKUP

Pivot Tables

Job description

Job Announcement

Position Information

Position Title

Accounts Payable Analyst

Campus

Cranford

Department

Finance

Full-time, Part-time, Adjunct

Full Time

Regular,Temporary, or Grant

Regular

General Description

Performs the analytical and operational work necessary to ensure the accurate and timely processing of vendor invoices and payments. Oversee the accounts payable workflow from invoice receipt through payment and record retention, ensuring strong internal controls and exceptional customer service. Serves as the owner of the accounts payable process, identifying opportunities to leverage technology, streamline workflows, improve efficiencies, and strengthen business processes. Supports audit and general accounting functions as needed.

Characteristics, Duties, and Responsibilities

• Manages and schedules workflows to ensure timely payment to vendors
• Manages receipt and distribution of college invoices
• Matches invoices to purchase order to verify price, quantity, and description of goods/services. Ensures invoices have proper approval for payment before entering invoices into Colleague system
• Research and resolve discrepancies with vendor invoices and vendor payments, working closely with internal and external partners.
• Reviews all checks prior to release to vendor, ensuring accurate and timely payment. Reviews and provides checks with invoice backup for final review. Upon independent review, mails checks and files copies both electronically and in vendor folders
• Liaison with purchasing resolving purchase order related issues
• Assists the Finance Operations and Payroll Manager with policies and procedure related to the accounts payable function
• Continuously evaluates accounts payable processes and identifies opportunities to improve efficiency, accuracy, internal controls, and customer service.
• Provides support for external and internal audits of the College
• Performs general accounting duties on an as needed basis
• Performs all duties as assigned by supervisor or his/her designee

Education Requirements

Bachelor's Degree in Business, Accounting, or Finance

Experience

• Three (3) years' experience in Accounts Payable.
• Minimum two (2) years vendor contact experience in a computerized environment.
• Understand 2 and 3-way purchase order match.

Competencies and Skills Required

• Strong analytical and problem-solving skills with the ability to identify root causes and recommend solutions.
• Must have excellent MS Office skills and experience to include Outlook, Word, and Excel, including pivot tables and VLOOKUP.
• Knowledge of accounting procedures as applicable to the General Ledger.
• Excellent verbal and written communication skills with the ability to build positive working relationships across departments and with vendors.
• Works well in a deadline driven department, able to prioritize, organize, and take ownership of processes.
• Ability to work with minimal supervision with professional office protocol.
• Proactive self-starter who demonstrates innovation and initiative.

Physical Demands and Work Environment

• This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel may be required.

Salary

$55,000 - $60,000

Additional Information

UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled

Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.

Terms of Employment

Full-time: Flexible schedule to meet department needs. Some evenings, weekends and extended hours may be required. Ability and willingness to travel on short notice to all on and off-campus sites as needed by the college. Employee must establish residency in New Jersey within one year of appointment unless an exemption applies.

Posting Detail Information

Open Date

07/27/2026

Open Until Filled

Yes