Part-Time Accounts Payable Clerk

Alvin Community College; Alvin (TX); On-site; USD 24,000 - 36,000; Part time

Job summary

Alvin Community College is seeking a part-time accounts payable and administrative support position in the Business Office. The role ensures accurate processing and maintenance of financial transactions and records.

The ideal candidate will have a high school diploma (or equivalent) and at least one year of related experience, with strong organization, computer skills, and the ability to handle multiple tasks in a busy office environment. Bilingual English/Spanish is a plus.

Qualifications

• High school diploma or equivalent.
• One year of post-secondary training or equivalent relevant experience.
• Associate degree preferred.
• One year of related office, bookkeeping, administrative, or customer service experience preferred.
• Bilingual English/Spanish is a plus.

Responsibilities

• Processes invoices and matches documentation to purchase orders.
• Creates payment vouchers in Colleague and maintains supporting A/P records.
• Maintains vendor documentation, including W-9s, credit applications, and tax exemption forms.
• Reviews student accounts for holds prior to refund processing.
• Organizes and files A/P check batches and related documentation.
• Provides general administrative and mail support for the Business Office.

Skills

Bilingual English/Spanish

Strong organizational skills

Proficiency with computers

Ability to manage multiple tasks

Attention to detail

Education

High school diploma or equivalent

One year of post-secondary training or related experience

Associate degree

Job description

SUMMARY

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview.

Position Summary

Provides part-time accounts payable and administrative support to the Business Office, ensuring accurate processing and maintenance of financial transactions and records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processes invoices and matches documentation to purchase orders.
• Creates payment vouchers in Colleague and maintains supporting A/P records.
• Maintains vendor documentation, including W-9s, credit applications, and tax exemption forms.
• Reviews student accounts for holds prior to refund processing.
• Organizes and files A/P check batches and related documentation.
• Provides general administrative and mail support for the Business Office.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent.
• One (1) year of post-secondary training or equivalent relevant experience.

PREFERRED QUALIFICATIONS

• Associate degree.
• One (1) year of related office, bookkeeping, administrative, or customer service experience.
• Bilingual English/Spanish.

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic knowledge of bookkeeping and office practices.
• Strong organizational skills and attention to detail.
• Proficiency with computers and standard office equipment.
• Ability to manage multiple tasks in a fast-paced office environment.

Disclaimer:

This job posting is intended to describe the general nature and level of work being performed and is not a complete list of all duties, responsibilities, or qualifications required for the position. A full job description will be provided to candidates selected for an interview.

• Alvin College is an equal opportunity institution and does not discriminate against anyone based on race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law.
• Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.
• Requires the provision of official transcripts and/or certifications within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." Please refer to the NACES website for further information.
• May require travel to our main campus in Alvin and/or to various offsite locations, including local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.
• This position requires a criminal history and/or motor vehicle records check.