Part Time Accounting Specialist

NorthBay Recruiter; Healdsburg (CA); On-site; USD 22,000 - 32,000; Part time

Job summary

NorthBay Recruiter is seeking a detail-oriented Part-Time Accounting Specialist to support our day-to-day accounting operations. This 24-hour-per-week contract role offers ownership across multiple areas of accounting and opportunities to streamline processes.

You will handle AR, AP, reconciliations, tax support, and reporting tasks, collaborating with teams to maintain accurate records as the business grows.

Qualifications

• Detail-oriented and proactive accounting professional.
• Experience handling AR/AP and reconciliations.
• Ability to streamline processes and improve workflows.

Responsibilities

• Accounts Receivable: manage wholesale/distributor and client AR; enter into QBO monthly.
• Accounts Payable: process vendor invoices via Bill.com and reflect in QBO.
• Bank Reconciliations: perform monthly reconciliations for four accounts.
• Credit Card Reconciliation: review monthly statements and reconcile in QBO.
• DTC Reconciliations: reconcile three DTC platforms, some data auto-fed.
• Sales Tax Support: compile data for tax filings with third-party provider.
• Wholesale & Reporting Support: maintain depletion tracking and reports.
• General Accounting & Process Improvement: support recurring tasks and automation.
• Additional Projects: assist with special accounting priorities as needed.

Skills

Accounts Receivable

Accounts Payable

Bank Reconciliations

Credit Card Reconciliation

DTC Reconciliations

Sales Tax Support

Financial Reporting

Process Improvement

Tools

QuickBooks Online

Bill.com

Job description

Part-Time Accounting Specialist

24 Hours Per Week, contract role

We are seeking a detail-oriented and proactivePart-Time Accounting Specialistto support our day-to-day accounting operations. This position is approximately24 hours per weekand is ideal for someone who enjoys a hands-on role with responsibility across multiple areas of accounting.

The Accounting Specialist will help keep our financial records accurate and current while managing recurring monthly processes, reconciliations, reporting support, and other accounting-related projects. The role offers meaningful ownership and the opportunity to help improve and streamline accounting processes as our business grows.

Key Responsibilities

• Accounts Receivable:Manage receivables for both wholesale/distributor customers and custom winemaking clients. Maintain accurate customer activity and ensure AR transactions are entered into QuickBooks Online (QBO) throughout the month.

• Accounts Payable:Process and maintain vendor invoices primarily through Bill.com, ensuring AP activity is accurately reflected in QBO and kept current throughout the month.

• Bank Reconciliations:Complete monthly reconciliations for four bank accounts across two financial institutions. Review and reconcile activity manually, as bank transactions are not directly integrated with QBO.

• Credit Card Reconciliation:Review monthly credit card activity and supporting receipts submitted through our online expense platform. Reconcile credit card transactions in QBO and investigate discrepancies as needed.

• Direct-to-Consumer (DTC) Reconciliations:Reconcile activity across three DTC sales platforms. One platform feeds transaction data into QBO daily, while the remaining platforms require manual reconciliation at month end.

• Sales Tax Support:Compile monthly sales tax information and coordinate with our third-party compliance provider to support timely and accurate filings.

• Wholesale & Reporting Support:Partner with the Wholesale team to maintain and update depletion tracking and other operational reports.

• General Accounting Support:Assist with a variety of recurring accounting tasks, schedules, reporting, and administrative processes that support the overall financial operation.

• Process Improvement:Help identify opportunities to improve accounting workflows, reduce manual work, strengthen accuracy, and make better use of available technology and systems.

• Additional Projects:Provide support on special projects and other accounting priorities as needed. As the role develops, there will be opportunities to take on additional responsibilities and help expand the capabilities of the accounting function.