Parish Receptionist

Archdiocese of Detroit; Imlay City (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Archdiocese of Detroit seeks a part-time receptionist to support Sacred Heart in Imlay City and St. Cornelius in Dryden. The role involves traveling between parishes, four days a week (Tuesday through Friday), with 1½ days at each parish.

The receptionist serves as the first contact and provides essential administrative support for parish operations. You will welcome parishioners, handle calls and emails, manage calendars, and assist with sacramental registrations, data entry, and communications

Qualifications

• High school diploma or equivalent.
• Strong interpersonal and customer service skills.
• Ability to handle personal, sacramental and financial information with discretion and confidentiality.
• Detailed oriented with strong organizational skills.
• Comfortable handling financial information and data entry accurately.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to learn the parish management software.
• Able to multitask and prioritize in a busy office environment.
• Comfortable interacting with parishioners during sensitive life events.

Responsibilities

• Welcome parishioners and visitors
• Answer calls and emails
• Manage parish calendars
• Provide information about parish services, events and ministries
• Record and deliver clear messages
• Provide support for sacramental celebrations including registrations, scheduling, paperwork and communication with families
• Register new parishioners and update household records
• Process reports and data entry
• Schedule and assist with Baptisms, funerals, wedding and Mass intentions
• Maintain sacramental and parish records with accuracy and confidentiality
• Prepare certificates and notifications as needed
• Record offertory collections into the database
• Order and maintain office supplies
• Distribute mail and handle outgoing mailings
• Operate and maintain office equipment
• Provide clerical and secretarial support
• Assist with parish mailings, labels, bulletins and communications
• Prepare materials for special events and parish functions
• Provide updated information to the parish webmaster
• Maintain accurate inurnment records and related family files
• Maintain complete inurnment records, including cremation certificates and related documentation

Skills

Interpersonal skills

Customer service

Discretion

Organizational skills

English/Spanish

Data entry

Education

High school diploma

Tools

Microsoft Office

Job description

Position: Receptionist This part-time position provides support at Sacred Heart in Imlay City and St. Cornelius in Dryden, four days a week, Tuesday thru Friday. This position will travel within the two parishes, 1 ½ days at each parish. The receptionist is the first point of contact and provides essential administrative support that keeps the parish running. It requires strong interpersonal and collaborative skills and a willingness to work with staff and volunteers in all areas of parish life.

Responsibilities

• Welcome parishioners and visitors
• Answer calls and emails
• Manage parish calendars
• Provide information about parish services, events and ministries
• Record and deliver clear and accurate messages
• Provide support for sacramental celebrations including registrations, scheduling, paperwork and communication with families
• Register new parishioners and update household records
• Process reports and data entry
• Schedule and assist with Baptisms, funerals, wedding and Mass intentions
• Maintain sacramental and parish records with accuracy and confidentiality
• Prepare certificates and notifications as needed
• Record offertory collections into the database
• Order and maintain office supplies
• Distribute mail and handle outgoing mailings
• Operate and maintain office equipment
• Provide clerical and secretarial support
• Assist with parish mailings, labels, bulletins and communications
• Prepare materials for special events and parish functions
• Provide updated information to the parish webmasterMaintain accurate inurnment records and related family files
• Maintain complete inurnment records, including cremation certificates and related documentation

Qualifications and Skills

• High school diploma or equivalent required
• Strong interpersonal and customer service skills
• Ability to handle personal, sacramental and financial information with discretion and confidentiality
• Detailed oriented with strong organizational skills
• Comfortable handling financial information and data entry accurately
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Ability to learn the parish management software
• Able to multitask and prioritize in a busy office environment
• Comfortable interacting with parishioners during sensitive life events
• Dependability, punctuality and availability for an agreed, consistent work schedule
• Office, customer service or administrative experience is preferred
• Ability to communicate in English (required)and Spanish (preferred) Working conditions
• Office setting with regular computer use
• Periods of sitting, standing and light lifting
• Occasional evening or weekend support for parish events may be requested.

Mission Alignment

All employees of Sacred Heart and St. Cornelius Parishes are expected to support the mission of the Catholic Church and conduct themselves in a manner consistent with the values and teachings of the parishes. The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties and skills.