Parish PREP Administrative Assistant

The Archdiocese of Philadelphia; Philadelphia (Philadelphia County); Presencial; USD 21.000 - 30.000; A tiempo parcial

Descripción de la vacante

The Archdiocese of Philadelphia is seeking a part‑time Parish Religious Education Program Administrative Assistant to support the CRE office. You will handle registrations, data management, and sacramental materials preparation while assisting on PREP events and ceremonies.

Ideal candidates are practicing Catholics with strong organizational and communication skills, able to multitask in a fast-paced parish environment and maintain confidentiality.

Formación

• A practicing Catholic with faith and morals and commitment to parish life.
• Strong organizational skills and attention to detail.
• Ability to take initiative, be a self-starter, and follow directions.
• Good communication with parents, catechists, volunteers, etc.
• Proficiency with Microsoft Office and Google tools (Forms, Docs, Sheets).

Responsabilidades

• Provide general office support for PREP and CRE.
• Process registrations and manage family contact info in Parish Giving and Ministry Platform.
• Maintain Tuition records in Excel and print sacramental materials.
• Assist PREP nights, sacraments, meetings and other PREP functions.
• Interact professionally with families and parish staff; update coordinator on status.

Conocimientos

Organizational skills

Attention to detail

Communication

Initiative

Tech skills

Herramientas

Microsoft Word

Excel

PowerPoint

Publisher

Google Forms

Google Docs

Google Sheets

Flocknotes

Descripción del empleo

• Location 1601 Cherry Street,Suite 100,Philadelphia, PA, 19102-1310,United States
• Job Category Administrative Assistant
• Employee Type PT Non-Exempt

Contact information

Description

JOB DESCRIPTION

POSITION: Parish Religious Education Program (PREP) Administrative Assistant

REPORTS TO: Coordinator of Religious Education (CRE)

CLASSIFICATION: Part-Time, Non-Exempt

HOURS: 10- 15 hours per week; possibly more for Sacraments

PRIMARY OBJECTIVE

Provide support and skilled office services to the CRE in the administration and operation of the Parish Religious Education Program (PREP) office.

DUTIES AND RESPONSIBILITIES

The Administrative Assistant has the responsibility of assisting the coordinator in the administration of the Parish Religious Education Program (PREP) and managing the daily activity for the Office. The Administrative Assistant needs to be a person capable of self-management and multitasking in a fast-paced environment while serving the needs of our families and the parish community.

• General office duties include:
• Process registrations through Parish Giving and in Ministry Platform, update family contact information and email distribution lists in outlook.
• Maintain computer database (Ministry Platform) and Excel spreadsheets of tuition and program fees.
• File, make copies, and other administrative support for Sacramental practices and celebrations, parent meetings, etc.
• Print and collate PREP materials such as assessments, study guides, progress reports, sacramental booklets and certificates.
• Assist on PREP night (Monday evening), sacraments, meetings and other PREP functions.
• Maintain inventory and assist in ordering books, supplies, and materials
• Interact professionally and effectively over the phone, in-person, with parents, catechists, volunteers, etc.
• Establish his/her timetables and meet with the coordinator regularly to discuss status of current tasks and next steps.
• Keep CRE informed and updated on all PREP matters
• Other duties as assigned by Coordinator

Position Requirements

• A practicing Catholic, fully adherent to the Church's teachings in faith and morals, with a love for Jesus Christ and His Church.
• Strong organizational skills and attention to detail.
• ? Ability to take initiative, be a self-starter, and follow directions. Ability to maintain confidentiality.
• Good communication skills for interactions with parents, students, catechists, volunteers, etc.
• Technology - demonstrates proficiency with or the ability to learn the following computer programs or web-based tools such as: Microsoft (Word, Excel, PowerPoint, Publisher), Flocknotes ---Google (forms, docs, spreadsheets, etc.)