Part-Time Parish Faith Formation Admin

Diocese of Trenton; Medford Township (NJ); Hybrid; USD 21,000 - 29,000; Part time

Job summary

St. Mary of the Lakes Parish in Medford is seeking a dependable Part-Time Administrative Assistant to support our P.R.E.P. program. Work hours are approximately 20–25 per week, including two evening workdays during the school year.

Responsibilities include maintaining records, assisting with registration and communications, supporting catechists and volunteers, preparing class materials, and managing service hours. Evening and some weekend hours may be required during events.

Qualifications

• Catholic faith and alignment with the parish mission.
• Three to five years lead administrative experience required; associate degree preferred.
• Experience in parish, school, or educational settings is a plus.
• Criminal background check will be performed.

Responsibilities

• Maintain student and sacramental records and assist with registration and communications.
• Support catechists, volunteers and sacramental preparation throughout the year.
• Prepare materials for classes and sacramental celebrations; manage service-hour records.
• Assist with Vacation Bible School and other parish programs as needed.
• Maintain Safe Environment database and related records.

Skills

Organizational skills

Communication

Interpersonal skills

Confidentiality

System learning ability

Education

Associate degree or higher

Tools

Microsoft Office

Google Workspace

ParishSOFT

Parish Giving

ParishCast

CalendarWiz

MobileServe

Job description

St. Mary of the Lakes Parish, Medford, is seeking a dependable, organized, and welcoming Part-Time Administrative Assistant to support our Parish Religious Education Program (P.R.E.P.). Work hours are approximately 20–25 per week, including two evening workdays during the P.R.E.P. school year. Additional evening and occasional weekend hours may be required during registration, sacramental preparation, retreats, Vacation Bible School, and special parish events.

The Administrative Assistant reports directly to the Director of Religious Education and provides administrative support for students, families, catechists, volunteers, and sacramental preparation throughout the year. Responsibilities include maintaining student and sacramental records, assisting with registration and communications, supporting catechists and volunteers, preparing materials for classes and sacramental celebrations, managing service-hour records, and assisting with Vacation Bible School and other parish programs. Candidate will be responsible for maintaining the Safe Environment database.

Qualifications include:
• A practicing Catholic who supports the mission and teachings of the Church
• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and ability to maintain confidentiality
• Proficiency with Microsoft Office and Google Workspace; ability to learn ParishSOFT, Parish Giving, ParishCast, CalendarWiz, MobileServe, and other systems
• Ability to manage multiple responsibilities and work cooperatively with parish staff, families, catechists, and volunteers
• Previous office experience preferred; parish, school, or educational experience is a plus

Experience Required:
3-5 Years Lead Administrative Experience. Associate’s degree, at least, is preferred. This position offers paid time off. Salary commensurate with experience. All candidates will be subject to a criminal background check. No telephone calls will be accepted. Please submit your resume and two professional references and one personal reference to: Millie Linett, Director of Religious Education, [e-mail]

The hourly range is $19.75 - $22.00.

If you are organized, dependable, and would enjoy supporting the faith formation of our children and families, we would love to hear from you!