Parish Operations & Stewardship Administrative Lead

Saint Thomas Aquinas Catholic Church; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid vacation

Sick leave

Job summary

Saint Thomas Aquinas Catholic Parish in Madison, WI seeks an Administrative Assistant to support daily parish operations, stewardship activities, and pastoral ministries. The role collaborates with the Pastor, Director of Stewardship and Operations, and staff to ensure efficient communications, scheduling, and records management.

The ideal candidate has at least two years of administrative experience, strong organizational skills, and proficiency in Microsoft 365.

Qualifications

• Minimum of two years of administrative support experience.
• Proficiency with Microsoft 365 (Outlook, Word, Excel).
• Experience with database management and scheduling software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist with daily parish office operations to maintain a welcoming environment.
• Support receptionist duties, visitor greeting, inquiries, and directing staff.
• Provide admin support to Pastor and parish leadership as needed.
• Manage parish telephone system, voicemails, and announcements.
• Coordinate equipment maintenance and service scheduling.
• Schedule and record Mass Intentions and related communications.
• Assist with building access and credential records.
• Support parish projects, events, and initiatives.
• Maintain parish calendar and coordinate room reservations.
• Manage parishioner membership records and database updates.
• Process registrations, welcome letters, and membership materials.
• Coordinate offertory envelopes, Herald subscriptions, and mailing lists.
• Generate membership reports and maintain confidentiality.

Skills

Administrative support

Organizational skills

Communication

Customer service

Tools

Microsoft 365

Parish database software

QuickBooks Online

Job description

Saint Thomas Aquinas Catholic Parish in Madison, WI seeks an Administrative Assistant to support daily parish operations, stewardship activities, and pastoral ministries. The role collaborates with the Pastor, Director of Stewardship and Operations, and staff to ensure efficient communications, scheduling, and records management.

The ideal candidate has at least two years of administrative experience, strong organizational skills, and proficiency in Microsoft 365.