Parish Administrative Assistant - St. James, Menomonee Falls, WI

Archmil; Menomonee Falls (WI); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Generous benefits

Job summary

Archmil seeks a Parish Administrative Assistant for St. James Parish in Menomonee Falls, WI. The role provides clerical and administrative support to the pastoral staff and parish, with a full-time, 12-month, nonexempt schedule of 32–40 hours per week and generous benefits.

The position reports to and is supervised by the Director of Administrative Services and may involve preparing bulletins, sacramental records, worship orders, and parish communications.

Qualifications

• Demonstrate initiative and strong interpersonal, organizational, and written and verbal communication skills.
• Work collaboratively in a team environment.
• Manage time effectively and meet deadlines.
• Demonstrate proficiency in Microsoft Office and parish software programs.
• Demonstrate familiarity with technology, social media, and other communication tools.
• Attend weekly staff meetings.
• Maintain confidentiality in all areas of responsibility at all times.

Responsibilities

• Prepare the weekly parish bulletin and submit it to the publishing company.
• Prepare certificates and required paperwork for baptisms and weddings.
• Accurately record baptisms, weddings, and deaths in the parish sacramental register.
• Schedule Mass intentions.
• Prepare weekly communications for the pastoral staff regarding weekend activities and pulpit announcements.
• Prepare orders of worship for liturgical services.
• Prepare and maintain the parish calendar for committees, ministries, and group activities.
• Assist with weekly data entry.
• Provide clerical support to pastoral staff members as needed.
• Perform other duties assigned or delegated by the Director of Administrative Services.
• Perform other duties assigned by the Pastor.

Skills

Interpersonal skills

Organizational skills

Written and verbal communication

Team collaboration

Time management

Attention to deadlines

Confidentiality

Social media familiarity

Education

High school diploma or equivalent

Parish software training

Tools

Microsoft Office

Parish software programs

Job description

Parish Administrative Assistant - St. James, Menomonee Falls, WI

St James Parish, Menomonee Falls has an immediate opening for Parish Administrative Assistant. The Parish Administrative Assistant provides clerical and administrative support to the pastoral staff and parish. This is a full-time, 12-month, nonexempt position with generous benefits. and a work schedule of 32-40 hours per week.

ST. JAMES CATHOLIC CHURCH

MENOMONEE FALLS, WISCONSIN

Parish Administrative Assistant

The Parish Administrative Assistant provides clerical and administrative support to the pastoral staff and parish. This position reports to and is supervised by the Director of Administrative Services. It is a full-time, 12-month, non-exempt position with benefits, with a work schedule of 32–40 hours per week.

MAJOR POSITION RESPONSIBILITIES

• Prepare the weekly parish bulletin and submit it to the publishing company.
• Prepare certificates and required paperwork for baptisms and weddings.
• Accurately record baptisms, weddings, and deaths in the parish sacramental register.
• Schedule Mass intentions.
• Prepare weekly communications for the pastoral staff regarding weekend activities and pulpit announcements.
• Prepare orders of worship for liturgical services.
• Prepare and maintain the parish calendar for committees, ministries, and group activities.
• Assist with weekly data entry.
• Provide clerical support to pastoral staff members as needed.
• Perform other duties assigned or delegated by the Director of Administrative Services.
• Perform other duties assigned by the Pastor.

SKILLS, KNOWLEDGE AND/OR ABILITIES

• Demonstrate initiative and strong interpersonal, organizational, and written and verbal communication skills.
• Work collaboratively in a team environment.
• Manage time effectively and meet deadlines.
• Demonstrate proficiency in Microsoft Office and parish software programs.
• Demonstrate familiarity with technology, social media, and other communication tools.
• Attend weekly staff meetings.
• Maintain confidentiality in all areas of responsibility at all times.

EDUCATION, TRAINING AND/OR EXPERIENCE

1. High school diploma or equivalent.

2. Maintain proficiency in parish software programs through training sessions, classes, or workshops.

3. Previous office experience preferred.

WORKING ENVIRONMENT

1. Must complete and be registered in the Archdiocese of Milwaukee’s “Safeguarding All God’s Family” program.

2. All personnel must undergo an initial background check and recurring background checks every five years.

Building Address (use for deliveries)
3501 S. Lake Dr. |St. Francis, WI 53235