Parish Operations & Office Administrator

Archdiocese of Saint Paul Minneapolis; Excelsior (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

Archdiocese of Saint Paul Minneapolis seeks a detail-oriented Parish Office Administrator to coordinate office operations for St. John's parish, serving as the first point of contact both by telephone and in person, and to support the pastor and parish activities.

The role manages event calendars, funeral and wedding coordination, budget tracking, records and database maintenance, and liturgical preparations, ensuring a welcoming environment for visitors and staff alike.

Responsibilities

• Parish Operations: greet visitors, answer routine questions about parish policies and procedures, manage incoming calls.
• Manage the parish events and facilities usage calendar in coordination with the Parish Business Administrator.
• Provide administrative support to the pastor.
• Assist Pastor with liturgical activities related to setup and volunteer coordination.
• Coordinate and support families during funeral planning, including staff/volunteer coordination and production of funeral service materials.
• Coordinate wedding scheduling and marriage preparation activities with Archdiocesan offices.
• Prepare pulpit announcements and other liturgical documents as needed.
• Manage the church office budget; monitor and stock inventory of office and liturgical supplies.
• Oversee rental/use of parish and school facilities; manage facilities keys and equipment rentals.
• Create and implement facilities usage policies, rental forms, and insurance coverage requirements.
• Maintain front office files and order office and liturgical supplies as needed.
• Maintain up-to-date ministry schedules using Ministry Scheduler Pro.

Job description

Archdiocese of Saint Paul Minneapolis seeks a detail-oriented Parish Office Administrator to coordinate office operations for St. John's parish, serving as the first point of contact both by telephone and in person, and to support the pastor and parish activities.

The role manages event calendars, funeral and wedding coordination, budget tracking, records and database maintenance, and liturgical preparations, ensuring a welcoming environment for visitors and staff alike.