Parish Office & Community Liaison — Full-Time

Roman Catholic Bishop of San Diego; San Diego (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Mary, Star of the Sea Catholic Parish seeks an Administrative Assistant to support daily parish operations, reports to the Pastor, and coordinates with the Business Manager. The role handles reception, records, scheduling, and communications, ensuring compassionate service for parishioners and visitors.

The position requires a professional demeanor, bilingual English/Spanish preferred, and proficiency with ParishSoft, QuickBooks, and Microsoft 365. Work hours are Monday through Friday, 7:30 a.m.

Qualifications

• Bachelor’s degree in business administration preferred.
• Bilingual English and Spanish preferred.
• Proficiency in Microsoft 365 applications (Teams, Word, Excel, Outlook).
• QuickBooks and ParishSoft experience are a plus.
• Excellent organizational, time management, written and verbal communication, interpersonal, and problem-solving skills.
• Availability to work Monday through Friday, 7:30 a.m. to 4:00 p.m.
• Friendly, approachable, professional demeanor; practicing Catholic.
• Discretion and maintains confidentiality.

Responsibilities

• Answer incoming calls, respond to voicemails, and provide general parish and diocesan information, particularly regarding the sacraments.
• Monitor and respond to parish email inboxes; follow-up as needed.
• Manage the Pastor’s calendar and appointments in Microsoft Calendar.
• Assist parishioners, visitors, and community members with registrations, donor accounts, Mass intentions, sacraments and certificates; refer inquiries to staff.
• Maintain sacramental records and registers; enter data in ParishSoft and Flocknote.
• Coordinate wedding, funeral, and quinceañera files; assist with coordination of details with Pastor and families.
• Open/close parish office; monitor supplies and coordinate with Business Manager; handle key log.
• Provide administrative support to Pastor, Staff, and volunteers; collaborate with Ministry leaders.
• Assist Business Manager with donations in ParishSoft; attend quarterly finance meetings.
• Maintain organized parish files and assist with communications for weekly bulletin and e-newsletter.

Skills

Bilingual English/Spanish

Strong organizational skills

Excellent communication

Discretion and confidentiality

Professional demeanor

Education

Bachelor’s degree in business administration

Tools

Microsoft 365 (Teams, Word, Excel, Outlook)

QuickBooks

ParishSoft

Flocknote

Canva

Job description

Mary, Star of the Sea Catholic Parish seeks an Administrative Assistant to support daily parish operations, reports to the Pastor, and coordinates with the Business Manager. The role handles reception, records, scheduling, and communications, ensuring compassionate service for parishioners and visitors.

The position requires a professional demeanor, bilingual English/Spanish preferred, and proficiency with ParishSoft, QuickBooks, and Microsoft 365. Work hours are Monday through Friday, 7:30 a.m.